AR Specialist: Invoicing & Cash Flow Champion

Gradian Thermal Solutions; Osseo (MN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, vision, dental plans

401k matching

Paid holidays and PTO

Job summary

Gradian Thermal Solutions is seeking an Accounts Receivable Specialist to manage invoicing, payments, and account reconciliations, ensuring accurate recording of customer transactions and healthy cash flow.

The role requires 2+ years in accounts receivable or related accounting work, strong attention to detail, and experience with ERP systems; collaboration with Sales and Operations is essential.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• 2+ years of accounts receivable, billing, or general accounting experience preferred.
• Strong understanding of accounts receivable principles and accounting practices.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.
• Ability to prioritize multiple deadlines and work independently.

Responsibilities

• Prepare, issue, and distribute customer invoices accurately and on a timely basis.
• Post and apply customer payments to the appropriate accounts.
• Monitor accounts receivable aging and follow up on past-due balances.
• Communicate professionally with customers regarding invoices, payments, account balances, and billing questions.
• Research and resolve billing discrepancies, short payments, unapplied cash, and account issues.
• Reconcile customer accounts and the accounts receivable subledger to the general ledger.
• Process credit memos, refunds, adjustments, and account corrections in accordance with company policies.
• Maintain accurate customer account records and supporting documentation.
• Prepare regular accounts receivable aging reports and collection summaries.
• Assist with month-end and year-end closing activities.
• Support cash forecasting and other accounting reports as needed.
• Collaborate with Sales, Operations, and Accounting to resolve customer account issues.
• Maintain confidentiality of financial and customer information.
• Identify opportunities to improve billing, collections, and accounts receivable processes.

Skills

Accounts receivable

Billing

Cash application

ERP systems

Excel

Education

Associate or Bachelor’s in accounting/finance

Tools

NetSuite

SAP

Oracle

QuickBooks

Job description

Gradian Thermal Solutions is seeking an Accounts Receivable Specialist to manage invoicing, payments, and account reconciliations, ensuring accurate recording of customer transactions and healthy cash flow.

The role requires 2+ years in accounts receivable or related accounting work, strong attention to detail, and experience with ERP systems; collaboration with Sales and Operations is essential.