AR Specialist

stallioninfrastructureservices; Phoenix (AZ); On-site; USD 55,000 - 70,000; Full time

Job summary

Stallion Infrastructure Services in Phoenix, AZ is seeking a detail‑oriented Billing and Collections Specialist to ensure invoices meet criteria and to trace unresolved payments. You will work with internal and external stakeholders to resolve disputes, monitor AR aging, process payments through the CRM, and close monthly revenue cycles with accurate reporting.

The role requires strong Excel skills, clear communication, and a customer‑focused approach to keep cash flow healthy.

Qualifications

• Proficiency with Microsoft Excel (pivot tables, charts, VLOOKUPs).
• Detail oriented with high accuracy.
• Experience with credit and collections.

Responsibilities

• Review electronically invoiced customers to ensure billing criteria are met.
• Trace unpaid invoices to resolve problems with stakeholders.
• Monitor AR aging and collect past due balances.
• Process customer payments via the CRM and maintain cash records.
• Close monthly revenue cycles and provide reporting on inventory, accruals, and revenue by location.

Skills

Excel pivot tables

Attention to detail

Typing

Communication skills

Credit & collections

Tools

CRM software

Job description

Review customers who are electronically invoiced to make certain all billing criteria are met. Trace unpaid invoices to determine the problem and get resolution to the problem.

Role Priorities / Responsibilities:

• Monitor and facilitate the resolution of invoice processing obstacles including but not limited to disputes and inaccuracies by working with internal and external stakeholders/customers of the process
• Prepares reports on current findings and action taken for all accounts under investigation
• Ensure compliance with customer billing requirements

Other Responsibilities:

• Work with internal and external customers and process stakeholders effectively and respectfully
• Successfully work through difficult situations to resolution
• Ensure efficient and timely communication, processes and services
• Evaluate customer records and reports as needed
• Monitor AR Aging reports and resolve past due balances
• Process customer payments through the CRM
• Call customers to collect payments on outstanding balances
• Maintain cash customer records and unapplied cash balances with Treasury
• Monitor Pre-paid accounts and ensure balances are kept
• Maintaining account records to reflect credit terms
• Applying payments to customer accounts via cc payments, ACH, and checks sent to Corporate lockbox
• Reviewing trial invoices monthly to ensure that hardware and services are being billed correctly
• Closing bill cycles monthly and ensuring that all invoices are sent to customers
• Monthly Revenue Close Reporting -- to include (but not limited to) inventory reporting, revenue accruals, revenue by location allocations, invoice export files, and e-commerce revenue reports.

Essential Knowledge, Skills and Abilities:

• Must be able to quickly learn and be proficient on a variety of web-based applications; including having proficiency with Microsoft Suite software (specifically Excel -- pivot tables, charts, vlookups)
• Must be detail oriented with good typing and accuracy
• Must be able to sit for long periods of time completing at tasks and remaining focused
• Effective verbal, written and interpersonal communication skills for dealing with internal and external customers
• Knowledge of and/or experience with credit and collection industry

Stallion Infrastructure Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.