Accounts Receivable Clerk

Stallion Infrastructure Services; Williston (ND); On-site; USD 42,000 - 64,000; Full time

Job summary

Stallion Infrastructure Services in Williston, ND is seeking an experienced Billing/Accounts Receivable professional to review electronically invoiced customers, resolve disputes, and ensure billing criteria are met. You will work with internal and external stakeholders to move past-due balances toward resolution.

Responsibilities include monitoring AR aging, processing payments through the CRM, generating monthly revenue close reports, and maintaining accurate account records, terms, and

Qualifications

• Must learn and be proficient on web-based applications, including Excel (pivot tables, charts, vlookups).
• Detail oriented with high typing accuracy.
• Able to sit for long periods and stay focused on tasks.
• Strong verbal, written and interpersonal communication with customers.
• Knowledge of credit and collections processes.

Responsibilities

• Monitor and facilitate the resolution of invoice processing obstacles with internal and external stakeholders.
• Prepare reports on current findings and actions for all accounts under investigation.
• Ensure compliance with customer billing requirements.
• Work with internal and external customers and process stakeholders effectively.
• Resolve difficult situations to resolution.
• Ensure efficient and timely communication, processes and services.
• Evaluate customer records and reports as needed.
• Monitor AR aging and resolve past due balances.
• Process customer payments through the CRM.
• Call customers to collect payments on outstanding balances.
• Maintain cash customer records and unapplied cash balances with Treasury.
• Monitor pre-paid accounts and ensure balances are kept.
• Maintain account records reflecting credit terms.
• Apply payments to customer accounts via CC, ACH, and checks sent to Corporate lockbox.
• Review trial invoices monthly to ensure hardware and services are billed correctly.
• Close bill cycles monthly and ensure all invoices are sent to customers.
• Prepare Monthly Revenue Close Reporting including inventory, accruals, location allocations, export files, and e-commerce revenue reports.

Skills

Excel

Attention to detail

Verbal & written communication

Credit & collections knowledge

Tools

CRM software

Job description

Review customers who are electronically invoiced to make certain all billing criteria are met. Trace unpaid invoices to determine the problem and get resolution to the problem.

Role Priorities / Responsibilities

• Monitor and facilitate the resolution of invoice processing obstacles including but not limited to disputes and inaccuracies by working with internal and external stakeholders/customers of the process


• Prepares reports on current findings and action taken for all accounts under investigation


• Ensure compliance with customer billing requirements

Other Responsibilities

• Work with internal and external customers and process stakeholders effectively and respectfully


• Successfully work through difficult situations to resolution


• Ensure efficient and timely communication, processes and services


• Evaluate customer records and reports as needed


• Monitor AR Aging reports and resolve past due balances


• Process customer payments through the CRM


• Call customers to collect payments on outstanding balances


• Maintain cash customer records and unapplied cash balances with Treasury


• Monitor Pre-paid accounts and ensure balances are kept


• Maintaining account records to reflect credit terms


• Applying payments to customer accounts via cc payments, ACH, and checks sent to Corporate lockbox


• Reviewing trial invoices monthly to ensure that hardware and services are being billed correctly


• Closing bill cycles monthly and ensuring that all invoices are sent to customers


• Monthly Revenue Close Reporting -- to include (but not limited to) inventory reporting, revenue accruals, revenue by location allocations, invoice export files, and e-commerce revenue reports.

Essential Knowledge, Skills And Abilities

• Must be able to quickly learn and be proficient on a variety of web-based applications; including having proficiency with Microsoft Suite software (specifically Excel -- pivot tables, charts, vlookups)


• Must be detail oriented with good typing and accuracy


• Must be able to sit for long periods of time completing at tasks and remaining focused


• Effective verbal, written and interpersonal communication skills for dealing with internal and external customers


• Knowledge of and/or experience with credit and collection industry

Stallion Infrastructure Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.