AR Invoicing Specialist – Billing & Collections

Belcan; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Belcan in Irvine, CA is seeking an Accounts Receivable Invoicing Admin for a 6+ month assignment. The role focuses on invoicing accuracy using ERP, coordinating with Operations, Sales, and Shipping, and supporting AR collections.

Requirements include a high school diploma with an Associate or Bachelor's degree in Accounting/Finance preferred, plus 2+ years in invoicing or AR. Proficiency in Excel, ERP systems, and Power BI is expected.

Qualifications

• Minimum 2 years invoicing or accounts receivable experience.
• Proficient in Microsoft Excel with pivot tables, VLOOKUP/XLOOKUP, and basic formulas.
• Experience with ERP or billing systems and order-to-cash processes.
• Experience with Power BI or other reporting tools.
• Experience in manufacturing, distribution, or government-contracting environments.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Responsibilities

• Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Assist on Accounts Receivable collections and contact customers via phone or email to collect past-due balances.
• Monitor aging reports and follow up on delinquent accounts; investigate short pays, deductions, and disputes.

Education

Associate's degree in Accounting/Finance

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP/Billing systems

Power BI

Job description

Belcan in Irvine, CA is seeking an Accounts Receivable Invoicing Admin for a 6+ month assignment. The role focuses on invoicing accuracy using ERP, coordinating with Operations, Sales, and Shipping, and supporting AR collections.

Requirements include a high school diploma with an Associate or Bachelor's degree in Accounting/Finance preferred, plus 2+ years in invoicing or AR. Proficiency in Excel, ERP systems, and Power BI is expected.