Accounts Receivable Invoicing Admin *US Only*

Belcan Corporation; Irvine (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Belcan Corporation in Irvine, CA is seeking an Accounts Receivable Invoicing Admin to manage invoicing, AR activities, and reporting in a fast-paced environment. You will issue invoices, validate documentation, and support month-end close while coordinating with Operations, Sales, and Shipping.

The role requires at least 2 years of invoicing/AR experience, strong Excel skills, ERP familiarity, and the ability to work overtime with two Saturdays per month.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• Minimum 2 years invoicing/accounts receivable or accounting experience.
• Proficient in Microsoft Excel (pivot tables, lookup functions).
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Willingness to work overtime and two Saturdays per month.

Responsibilities

• Invoicing daily sales and issuing customer invoices accurately and timely using the ERP system.
• Verify orders, contracts, and shipping docs before invoicing to ensure billing accuracy.
• Assist month-end close activities related to invoicing and revenue recognition.
• Support AR collections and communicate with customers to collect past-due balances.
• Monitor aging and follow up on promises to pay; coordinate with internal teams.
• Provide documentation for audits and look for process improvements.

Skills

Excel (Pivot tables, VLOOKUP)

Attention to detail

Communication

Time management

Education

High school diploma

Associate's degree in Accounting/Finance

Tools

ERP system

Billing systems

Power BI

Job description

Description: Job Title: Accounts Receivable Invoicing Admin

Pay Rate: $28 - $32/hr.

Location: Irvine, CA

Area Code: 949

ZIP Code: 92606

Start Date: Right Away

Shift: 1st shift: MUST BE OK WITH 2 SATURDAYS A MONTH

Keywords: #AccountsJobs; #Irvinejobs; #InvoicingAdmin;

*US Only*

JOB SUMMARY

Has responsibilities for Invoicing daily sales, performing month-end dock walk audits, tracking non-invoiced work orders on a weekly basis, and daily/weekly/monthly reporting.

SCOPE/SUPERVISION AND INTERACTION

The individual contributor will report to the Accounts Receivable Manager and will routinely interact with Operations, Shipping, Planning, Production Support, and other internal teams to support day-to-day accounting invoicing activities. Occasional contact with customers may be required.

ESSENTIAL FUNCTIONS

Invoicing function:

• Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc.).
• Provide documentation and support for internal and external audits.
• Continuously identify opportunities to improve invoicing processes, automation, and data quality.

AR function, collections only, no cash posting:

• Assist on Accounts Receivable collections. Work with contract administrators, customers, and entire AR team to ensure proper collection efforts.
• Contact customers via phone or email to collect past-due balances.
• Prioritize collection activities based on aging, risk, and account history.
• Monitor promises to pay and follow up to ensure commitments are met.
• Review A/R aging reports daily/weekly and take action on delinquent accounts and keeps notes on collection attempts.
• Investigate short pays, deductions, chargebacks, and invoice disputes.
• Coordinate with Sales, Customer Service, Contracts, Operations, and Key Account Managers to resolve issues quickly.
• Ensure supporting documentation is gathered and communicated to customers (PODs, invoices, statements, etc.).
• Provide regular updates on collection efforts, high-risk accounts, and expected cash receipts.

ESSENTIAL REQUIREMENTS

• High school diploma or equivalent; Associate\"s degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.
• Proficient in Microsoft Excel (required): pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas.
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to work overtime and commit to at least two Saturdays per month as business needs require.
• Reliable, punctual, and able to meet strict deadlines in a fast-paced environment.
• Good written and verbal communication skills; comfortable interacting with internal teams (Operations, Shipping, Sales) and external customers.
• Ability to prioritize workload, manage multiple tasks, and
• Demonstrated problem-solving skills and ability to follow documented procedures.

PREFERRED / DESIRABLE QUALIFICATIONS

• Associate\"s or Bachelor\"s degree in Accounting, Finance, or related field.
• Experience with Microsoft Power BI or other reporting tools.
• Prior experience in a manufacturing, distribution, or government-contracting environment.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

SCHEDULING REQUIREMENTS

• Ability to work occasional extended hours and/or weekends (minimum two Saturdays/month).
• Ability to sit at a workstation and perform repetitive keyboard tasks for extended periods.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.