Accounts Receivable Specialist

Belcan; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Belcan in Irvine, CA is seeking an Accounts Receivable Invoicing Admin for a 6+ month assignment. The role focuses on invoicing accuracy using ERP, coordinating with Operations, Sales, and Shipping, and supporting AR collections.

Requirements include a high school diploma with an Associate or Bachelor's degree in Accounting/Finance preferred, plus 2+ years in invoicing or AR. Proficiency in Excel, ERP systems, and Power BI is expected.

Qualifications

• Minimum 2 years invoicing or accounts receivable experience.
• Proficient in Microsoft Excel with pivot tables, VLOOKUP/XLOOKUP, and basic formulas.
• Experience with ERP or billing systems and order-to-cash processes.
• Experience with Power BI or other reporting tools.
• Experience in manufacturing, distribution, or government-contracting environments.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Responsibilities

• Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Assist on Accounts Receivable collections and contact customers via phone or email to collect past-due balances.
• Monitor aging reports and follow up on delinquent accounts; investigate short pays, deductions, and disputes.

Education

Associate's degree in Accounting/Finance

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP/Billing systems

Power BI

Job description

Job Title : Accounts Receivable Invoicing Admin

Location : Irvine, CA 92606

Duration : 6+ Months

Shift : 1st shift: MUST BE OK WITH 2 SATURDAYS A MONTH

ESSENTIAL FUNCTIONS

Invoicing function

Prepare and issue customer invoices accurately and in a timely manner using the company ERP system. Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.

Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping. Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).

Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc.).

AR function, collections only, no cash posting

Assist on Accounts Receivable collections. Work with contract administrators, customers, and entire AR team to ensure proper collection efforts.

Contact customers via phone or email to collect past-due balances.

Prioritize collection activities based on aging, risk, and account history.

Monitor promises to pay and follow up to ensure commitments are met.

Review A/R aging reports daily/weekly and take action on delinquent accounts and keeps notes on collection attempts.

Investigate short pays, deductions, chargebacks, and invoice disputes.

ESSENTIAL REQUIREMENTS

High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred. Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.

Proficient in Microsoft Excel (required): pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas. Experience with ERP or billing systems and order-to-cash processes.

Associate's or Bachelor's degree in Accounting, Finance, or related field.

Experience with Microsoft Power BI or other reporting tools.

Prior experience in a manufacturing, distribution, or government-contracting environment.

Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws."