AR Coordinator

Vaco by Highspring; Neptune Beach (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

Vaco by Highspring seeks an experienced Accounts Receivable Coordinator to provide temporary coverage. The role focuses on cash application and payment posting, with additional AR support and data management tasks. The assignment is ~5+ weeks with potential extension, and a 35-hour workweek, Monday–Friday.

The successful candidate will post payments, process checks and EFTs, and research remittance data, while maintaining accurate customer records and collaborating with the accounting team.

Qualifications

• Experience in accounts receivable or cash applications.
• Experience with B2B customer accounts is a plus.
• Strong attention to detail and accuracy.
• Ability to learn new accounting systems quickly.

Responsibilities

• Accurately apply and post customer payments.
• Process check, lockbox, and EFT activity.
• Research remittance information through portals.
• Pull, organize, and format payment data in Excel.
• Compile information on customer deductions and disputes.
• Assist with basic AR and aging activities.
• Research payment discrepancies and gather supporting documentation.
• Maintain accurate customer account information.
• Collaborate with accounting team to complete daily cash application responsibilities.

Skills

Accounts Receivable

Cash applications

Detail-oriented

Independent worker

Tools

Microsoft Excel

Job description

Vaco is seeking an experienced Accounts Receivable Coordinator to provide temporary coverage. Looking for hands‑on AR work and can quickly step into an established process. The position will primarily focus on cash application and payment posting, with additional support involving customer payment data, deduction research, and basic AR functions.

Assignment: Approximately 5+ weeks, with the possibility of extension

Schedule: Monday - Friday, 35 hours/week

Start Date: ASAP

Responsibilities

• Accurately apply and post customer payments
• Process check, lockbox, and EFT payment activity
• Research remittance information through customer portals
• Pull, organize, and format payment data in Excel
• Compile information related to customer deductions and disputes
• Assist with basic accounts receivable and aging-related activities
• Research payment discrepancies and gather supporting documentation
• Maintain accurate customer account information
• Work closely with members of the accounting team to ensure daily cash application responsibilities are completed timely

Qualifications

• Previous Accounts Receivable and/or Cash Applications experience
• Experience working with business-to-business customer accounts preferred
• Comfortable researching payments and remittance information through customer portals
• Basic to intermediate Microsoft Excel skills
• Strong attention to detail and accuracy
• Ability to learn new accounting systems and processes quickly
• Organized and able to manage daily deadlines
• Comfortable working independently while also collaborating with an established accounting team

Additional Details

The responsibilities for this assignment have intentionally been structured to allow someone to transition into the position quickly. While the organization's customer accounts can be complex, the temporary employee will primarily focus on straightforward cash application, data compilation, and AR support rather than complex collections.

Collections activity is expected to be minimal. Training and support will be available from the existing team.

The initial assignment is anticipated to last approximately 5 weeks, although there is potential for the assignment to extend depending on business needs. Candidates who are open to a longer-term opportunity are encouraged to apply.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).