AR Coordinator

HOA Talent

Chicago (IL)

Hybrid

USD 45,000 - 55,000

Full time

13 days ago

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Benefits offered by this job

Hybrid work after 6 months

Half-day Fridays when work is complete

Industry-leading healthcare

401(k) with 4% match

Generous PTO

Wellness program

Quarterly company events

Job summary

HOA Talent is seeking an Accounts Receivable Coordinator in Chicago, IL. This entry-level role supports daily AR operations for a portfolio of community associations, including resident ledgers, deposits, notices, and inquiries.

The position starts in-person for 6 months, then becomes hybrid. Core duties include delinquency management, QuickBooks Online billing, mail and deposits, and maintaining accurate records. A detail-oriented learner is a good fit.

Qualifications

High school diploma or equivalent.
Strong attention to detail and organizational skills.
Basic computer proficiency including MS Office and email.
Clear written and verbal communication skills.
Ability to manage multiple tasks, prioritize deadlines, and maintain accurate records.
Professional demeanor with residents and financial data.
Willingness to learn accounting procedures and systems.
Associate degree or coursework in accounting, finance, or business.
Previous experience in an administrative, customer service, bookkeeping, or accounts receivable role.
Familiarity with QuickBooks Online or property management software.

Responsibilities

Delinquency management and follow-up with managers.
Respond to homeowner ledger inquiries and resolve issues.
Post fees, fines, and charges with proper authorization.
Enter and verify charges in QuickBooks Online.
Prepare and process electronic bank deposits.
Manage incoming mail and distribute accounting documents.
Maintain organized records in accounting systems.

Skills

Attention to detail

Organization

Time management

Communication

Customer service

Professionalism

Adaptability

Team collaboration

Learning mindset

Education

High school diploma

Associate degree in accounting/finance or business

Tools

QuickBooks Online

Property management software

MS Office

Job description

Accounts Receivable Coordinator

Salary: $50,000

Location: Chicago, IL (in-person for 6 months; hybrid thereafter)

Position Summary

The Accounts Receivable Coordinator is an entry-level position responsible for supporting the daily

accounts receivable operations for a portfolio of community associations. This role focuses on

maintaining accurate resident ledgers, assisting with delinquency management, responding to resident

account inquiries, processing applicable fees, managing incoming mail, and handling various deposits.

The ideal candidate is detail-oriented, organized, dependable, and comfortable working with financial

information and customer inquiries. This position offers an opportunity to develop foundational

accounting skills while contributing to the financial accuracy and operational efficiency of the Accounting Department.

Essential Job Responsibilities

1. Delinquency Management

Monitor delinquent homeowner accounts, prepare and distribute notices in accordance with established procedures, maintain collection records, and coordinate follow-up with Community Association Managers.

2. Resident Ledger Questions

Respond to homeowner inquiries regarding account balances, payments, assessments, fees, and ledger discrepancies. Research and resolve routine issues and elevate complex matters as appropriate.

3. Ledger Fee and Fine Adds

Accurately post approved fees, fines, and other applicable charges to homeowner ledgers, ensuring proper authorization, coding, and supporting documentation.

4. QBO

Billing Client For various charge backs Prepare, enter, and verify applicable late fees and credit card processing charges in QuickBooks Online, following approved billing schedules and procedures.

5. General Office Mail Management

Coordinate incoming mail, identify and distribute accounting-related correspondence, and ensure checks, invoices, and other financial documents are routed promptly and securely.

6. Electronic Bank Deposits

Prepare and process electronic check deposits, verify amounts and supporting documentation, and maintain accurate deposit records in accordance with internal controls.

Additional Responsibilities

Maintain accurate and organized financial records within the company's accounting and property
management systems.
Follow established accounting procedures, internal controls, and departmental deadlines.
Communicate effectively with residents, Community Association Managers, and internal accounting
personnel.
Assist with general accounting and administrative tasks as assigned.
Identify opportunities to improve accuracy, consistency, and efficiency within daily workflows.

Required:

High school diploma or equivalent.
Strong attention to detail and organizational skills.
Basic computer proficiency, including Microsoft Office applications and email.
Clear written and verbal communication skills.
Ability to manage multiple tasks, prioritize deadlines, and maintain accurate records.
Professional demeanor when handling resident questions and sensitive financial information.
Willingness to learn accounting procedures, financial systems, and company-specific processes.

Preferred:

Associate degree or coursework in accounting, finance, or business administration.
Previous experience in an administrative, customer service, bookkeeping, or accounts receivable role.
Familiarity with QuickBooks Online, property management software, or other accounting systems.

Core Competencies