AR Coordinator

RBR Alliance; Georgetown (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

RBR Alliance is seeking an Accounts Receivable Coordinator to lead AR operations within the Fiscal Accounting Department. You will supervise bookkeepers, ensure accurate billing, claims processing, reporting, and support audits and grant reporting.

You will also help maintain efficient financial procedures, participate in closing activities, and collaborate with program staff to meet funding requirements.

Qualifications

• Knowledge of computerized financial accounting systems.
• Proficiency with word processing, databases, and spreadsheet software.
• Knowledge of local, state, and federal funding sources.
• Knowledge of accounts receivable procedures.

Responsibilities

• Maintain confidentiality of employee and consumer information.
• Plan, supervise, and coordinate accounts receivable functions with accuracy and timeliness.
• Develop and implement efficient accounts receivable processes and resolve billing issues.
• Process claims as directed by the Fiscal Director.
• Develop and maintain AR procedure manuals.
• Ensure timely completion of statistics and utilizations.
• Assist bookkeepers with billings, data entry, and claims submission.
• Complete month-end reports and closing.
• Assist program staff with funding and program requirements.
• Maintain records for grant income and expenses.
• Assist with audits and analysis as assigned.
• Prepare outside data requests accurately and on time.
• Support safety procedures and committee activities.
• Exercise purchasing authority with proper approvals.
• Ensure staff incentive calculations are accurate and timely.
• Create cash flow calendars and weekly projections.
• Monitor and reconcile housing rents and bank balances for multiple entities.
• Assist with monthly sales tax reporting.
• Participate in trainings and perform other duties as assigned.

Skills

Accounting software

Office suite

Funding knowledge

AR procedures

Team player

Communication

Analytical ability

Multitasking

No criminal history

Bonded

Driver's license

Insurance proof

Education

HS diploma

Assoc. degree preferred

2 years bookkeeping experience

Experience may substitute for degree

Tools

None

Job description

Description

JOB TITLE: Accounts Receivable Coordinator

DEPARTMENT: Fiscal Accounting

SUPERVISOR'S TITLE: Fiscal Accounting Manager’s supervision

POSITIONS SUPERVISED: Bookkeepers, under the Fiscal Accounting Manager’s supervision

JOB STATUS: Level III; Non-Exempt

SCHEDULE: Monday - Friday (8am-4pm)

Summary

The Accounts Receivable Coordinator provides leadership and administrative support for accounts receivable functions while maintaining the highest level of confidentiality. This position is responsible for ensuring accuracy, timeliness, and compliance in billing, claims processing, reporting, and related fiscal activities. The Accounts Receivable Coordinator also supports bookkeepers, assists with audits and grant reporting, and helps maintain efficient financial procedures across the agency.

Key Responsibilities

• Maintain strict confidentiality of all employee and consumer information.
• Plan, supervise, and coordinate accounts receivable functions, ensuring accuracy, timeliness, and compliance.
• Develop and implement efficient accounts receivable processes and problem-solve billing issues.
• Process claims as assigned by the Fiscal Director.
• Develop and maintain accounts receivable procedure manuals.
• Ensure completion of statistics and utilizations in a timely manner.
• Assist accounts receivable bookkeepers with billings, data entry, electronic transmission of billings, claims submission, file maintenance, past due review, and reporting.
• Complete month-end reports and closing.
• Assist program staff with funding and program requirements.
• Maintain records and reports for grant income and expense.
• Assist with audits and analysis as assigned.
• Prepare outside data requests accurately and on time.
• Participate in Safety Committee activities and support compliance with safety procedures.
• Act responsibly with financial duties, including purchasing authority and proper approval verification.
• Ensure staff incentive calculations are accurate and timely.
• Create cash flow calendars and weekly projections.
• Monitor and reconcile housing rents and update bank balances for multiple companies.
• Assist with monthly sales tax reporting.
• Participate in in-service training and perform other duties as assigned.

Qualifications And Skills

• Knowledge of computerized financial accounting systems.
• Proficiency with word processing, databases, and spreadsheet software.
• Knowledge of local, state, and federal funding sources.
• Knowledge of accounts receivable procedures.
• Ability to work cooperatively as part of a team with shared responsibilities.
• Strong verbal and written communication skills.
• Ability to evaluate and analyze information for reporting, RFPs, grant specifications, and regulatory requirements.
• Ability to coordinate and manage multiple tasks.
• Absence of criminal history.
• Ability to be bonded.
• Valid driver’s license required.
• Proof of vehicle liability insurance required.

Requirements

Education Requirements

• High school diploma from an accredited school or equivalent required.
• Associate degree in business or accounting preferred.
• Two years of experience in general bookkeeping required.
• Five years of experience may substitute for the associate degree.