AP/AR Specialist

Ledgent; West Palm Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Ledgent seeks an Accounts Payable & Accounts Receivable Coordinator to support day-to-day financial operations, ensuring accurate records and timely processing. The role emphasizes attention to detail, organization, and effective communication with internal and external stakeholders.

The ideal candidate will handle deposits, AR records, journal entries, and vendor invoices, contributing to reconciliations and financial reporting within a nonprofit or service-based environment.

Qualifications

• High school diploma or equivalent.
• Experience working with accounting software, preferably MIP or a similar financial management system.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, time management, and communication skills.
• Valid Florida Driver's License and proof of automobile insurance.
• Two or more years of accounting, accounts payable/receivable, or bookkeeping experience.
• Bookkeeping certification or related accounting coursework.

Responsibilities

• Process and record daily deposits, including cash, checks, credit card payments, and ACH transactions.
• Enter and maintain sales activity from retail and food service operations within the accounting system.
• Manage petty cash transactions and reconcile banking records for residential programs.
• Record customer payments and maintain accurate accounts receivable records.
• Reconcile monthly bank accounts and credit card statements.
• Communicate professionally with clients, family members, guardians, and other representatives regarding account-related matters.
• Assist with preparing journal entries and maintaining supporting financial documentation.
• Process and organize vendor invoices, client billing records, and other accounting files.
• Support the finance team with additional accounting and administrative duties as needed.

Skills

Accounting software

Microsoft Excel

Attention to detail

Organizational skills

Communication skills

Time management

Education

High school diploma or equivalent

Two or more years accounting experience

Bookkeeping certification or coursework

Tools

MIP

Job description

Accounts Payable & Accounts Receivable Coordinator (AP/AR)

About the Role

The Accounts Payable & Accounts Receivable Coordinator plays a vital role in supporting day-to-day financial operations. This position is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and providing exceptional service to internal and external stakeholders. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.

Key Responsibilities

• Process and record daily deposits, including cash, checks, credit card payments, and ACH transactions.
• Enter and maintain sales activity from retail and food service operations within the accounting system.
• Manage petty cash transactions and reconcile banking records for residential programs.
• Record customer payments and maintain accurate accounts receivable records.
• Reconcile monthly bank accounts and credit card statements.
• Communicate professionally with clients, family members, guardians, and other representatives regarding account-related matters.
• Assist with preparing journal entries and maintaining supporting financial documentation.
• Process and organize vendor invoices, client billing records, and other accounting files.
• Support the finance team with additional accounting and administrative duties as needed.

Qualifications

Required

• High school diploma or equivalent.
• Experience working with accounting software, preferably MIP or a similar financial management system.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, time management, and communication skills.
• Valid Florida Driver's License and proof of automobile insurance.

Preferred

• Two or more years of accounting, accounts payable/receivable, or bookkeeping experience.
• Bookkeeping certification or related accounting coursework.
• Experience working within a nonprofit or service-based organization.

Why Join Our Team?

This is an excellent opportunity for a motivated accounting professional to contribute to a mission-driven organization while developing valuable experience in accounts payable, accounts receivable, reconciliations, and financial reporting. You'll be part of a collaborative team that values integrity, accountability, and service excellence.

Desired Skills and Experience

Accounts Payable & Accounts Receivable Coordinator (AP/AR)

About the Role

The Accounts Payable & Accounts Receivable Coordinator plays a vital role in supporting day-to-day financial operations. This position is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and providing exceptional service to internal and external stakeholders. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.

Key Responsibilities

• Process and record daily deposits, including cash, checks, credit card payments, and ACH transactions.
• Enter and maintain sales activity from retail and food service operations within the accounting system.
• Manage petty cash transactions and reconcile banking records for residential programs.
• Record customer payments and maintain accurate accounts receivable records.
• Reconcile monthly bank accounts and credit card statements.
• Communicate professionally with clients, family members, guardians, and other representatives regarding account-related matters.
• Assist with preparing journal entries and maintaining supporting financial documentation.
• Process and organize vendor invoices, client billing records, and other accounting files.
• Support the finance team with additional accounting and administrative duties as needed.

Qualifications

Required

• High school diploma or equivalent.
• Experience working with accounting software, preferably MIP or a similar financial management system.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, time management, and communication skills.
• Valid Florida Driver's License and proof of automobile insurance.

Preferred

• Two or more years of accounting, accounts payable/receivable, or bookkeeping experience.
• Bookkeeping certification or related accounting coursework.
• Experience working within a nonprofit or service-based organization.

Why Join Our Team?

This is an excellent opportunity for a motivated accounting professional to contribute to a mission-driven organization while developing valuable experience in accounts payable, accounts receivable, reconciliations, and financial reporting. You'll be part of a collaborative team that values integrity, accountability, and service excellence.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.