Accounting Coordinator

Socket.dev; Town of Florida (NY); Hybrid; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Wellness days

Professional-development assistance

Employee discount programs

Employee referral incentives

Hybrid schedule

Job summary

The Transition House is seeking an Accounting Coordinator to support day-to-day accounting operations with hands-on exposure to Accounts Payable, Accounts Receivable, and corporate card administration. This entry-level role offers a consistent hybrid schedule with two remote days each week and in-office collaboration Tuesday through Thursday.

You will learn QuickBooks Online, Bill.com, and Divvy processes while maintaining accurate financial records, helping with month-end close, and supporting

Qualifications

• High school diploma or equivalent.
• Foundational knowledge of bookkeeping or routine accounting practices.
• Working knowledge of Microsoft Excel, Google Sheets, or similar spreadsheet software.
• Strong attention to detail and commitment to accuracy.
• Ability to organize documentation and manage recurring deadlines.
• Clear written and verbal communication skills.
• Ability to handle confidential financial and organizational information appropriately.
• Ability to research routine discrepancies and elevate more complex matters.
• Ability to work collaboratively under established procedures and supervision.
• Ability to work in the St. Cloud office Tuesday through Thursday and remotely Monday and Friday.

Responsibilities

• Receive, organize, review, and process vendor invoices.
• Enter bills and routine transactions into QuickBooks Online and related systems.
• Confirm that invoices contain the required documentation, approvals, and coding information.
• Maintain vendor records, including Forms W-9 and insurance documentation.
• Communicate with vendors about invoice status, missing information, discrepancies, and payment questions.
• Review vendor statements and help identify missing invoices, duplicate charges, credits, and unresolved balances.
• Prepare payment batches for review and authorization.
• Maintain organized electronic records that are ready for audits and compliance reviews.
• Review Bill.com and Divvy transactions for receipts and documentation.
• Assist with transaction coding, class and location assignments, document uploads, and QuickBooks Online synchronization.
• Help identify unusual transactions or documentation gaps for accounting review.
• Assist with monthly corporate credit-card reconciliation and cardholder administration.
• Prepare or enter customer invoices as assigned.
• Record routine receipts and maintain supporting documentation.
• Assist with Accounts Receivable aging reviews.
• Communicate professionally with customers and program contacts about routine balances or missing documentation.
• Help research unapplied receipts, credits, and account discrepancies.
• Enter routine transactions and match bank-feed activity using coding guidance.
• Organize and upload accounting documentation to QuickBooks Online and Google Drive.
• Help research transactions and review account details.
• Support month-end close, audits, grants, and compliance-document requests.
• Assist with data cleanup, reporting, accounting-system projects, and other special projects.

Skills

Bookkeeping basics

Attention to detail

Organizational skills

Written & verbal communication

Confidential information handling

Team collaboration

Time management

Office remote work knowledge

Education

High school diploma

Tools

QuickBooks Online

Bill.com

Divvy

Job description

Accounting Coordinator

Location: Administrative Office - 3113 Innovation Drive, St. Cloud, FL

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Hybrid Schedule: Remote Monday and Friday; in office Tuesday–Thursday

Employment Type: Full-time

Pay: $21.00 per hour, depending on experience

Classification: Non-exempt

Reports to: Director of Finance

Build Your Accounting Career—With Two Remote Days Each Week

Do you enjoy bringing order to the details, solving small accounting mysteries, and making sure nothing falls through the cracks? The Transition House is looking for a dependable and detail-oriented Accounting Coordinator to support our day-to-day accounting operations. This entry-level opportunity offers hands-on experience with Accounts Payable, Accounts Receivable, corporate credit-card administration, and general accounting—all while contributing to an organization with a meaningful community mission. You will also enjoy a consistent hybrid schedule that offers the best of both worlds:

• Monday and Friday: Work remotely
• Tuesday through Thursday: Collaborate with the team in our St. Cloud administrative office
• Regular hours: Monday through Friday, 8:00 a.m.–5:00 p.m.

You do not need to know everything on day one. We are looking for someone with a solid accounting foundation, a willingness to learn, and the follow-through to keep financial information accurate, organized, and moving forward.

You’ll Be a Great Fit If You Bring

• Strong attention to detail and accuracy. You take pride in getting the numbers and documentation right.
• A positive, solutions-oriented attitude. When something does not look right, you help figure out the next step.
• Strong organization and follow-through. You can manage deadlines, track outstanding items, and close the loop.
• Working knowledge of Accounts Payable or accounting processes. You understand the basics and feel comfortable learning new accounting systems.
• Clear, collaborative communication. You work well with teammates, vendors, customers, and program contacts.

What You’ll Do

Keep Accounts Payable Moving

• Receive, organize, review, and process vendor invoices.
• Enter bills and routine transactions into QuickBooks Online and related systems.
• Confirm that invoices contain the required documentation, approvals, and coding information.
• Maintain vendor records, including Forms W-9 and insurance documentation.
• Communicate with vendors about invoice status, missing information, discrepancies, and payment questions.
• Review vendor statements and help identify missing invoices, duplicate charges, credits, and unresolved balances.
• Prepare payment batches for review and authorization.
• Maintain organized electronic records that are ready for audits and compliance reviews.

Support Corporate Card Administration

• Review Bill.com and Divvy transactions for receipts and required documentation.
• Follow up with cardholders regarding missing receipts or incomplete transaction descriptions.
• Assist with transaction coding, class and location assignments, document uploads, and QuickBooks Online synchronization.
• Help identify unusual transactions or documentation gaps for accounting review.
• Assist with monthly corporate credit-card reconciliation and cardholder administration.

Help Manage Accounts Receivable

• Prepare or enter customer invoices as assigned.
• Record routine receipts and maintain supporting documentation.
• Assist with Accounts Receivable aging reviews.
• Communicate professionally with customers and program contacts about routine balances or missing documentation.
• Help research unapplied receipts, credits, and account discrepancies.

Pitch In Across the Accounting Team

• Enter routine transactions and match bank-feed activity using established coding guidance.
• Organize and upload accounting documentation to QuickBooks Online and Google Drive.
• Help research transactions and review account details.
• Support month-end close, audits, grants, and compliance-document requests.
• Assist with data cleanup, reporting, accounting-system projects, and other special projects.

This position prepares and processes accounting information under established procedures. Final approval of payments, journal entries, reconciliations, write-offs, material adjustments, and accounting-policy changes remains with designated accounting or management personnel.

Required Qualifications

• High school diploma or equivalent.
• Foundational knowledge of bookkeeping or routine accounting practices.
• Working knowledge of Microsoft Excel, Google Sheets, or similar spreadsheet software.
• Strong attention to detail and commitment to accuracy.
• Ability to organize documentation and manage recurring deadlines.
• Clear written and verbal communication skills.
• Ability to handle confidential financial and organizational information appropriately.
• Ability to research routine discrepancies and elevate more complex matters.
• Ability to work collaboratively under established procedures and supervision.
• Ability to work in the St. Cloud office Tuesday through Thursday and remotely Monday and Friday.

Helpful, but Not Required

We encourage you to apply even if you do not check every box.

• Accounting coursework or education in accounting, business, or a related field.
• Accounts Payable, Accounts Receivable, bookkeeping, data-entry, or accounting-office experience.
• Experience using QuickBooks Online.
• Experience with Bill.com, Divvy, or another expense-management platform.
• Experience in a nonprofit or grant-funded environment.

This is an entry-level accounting opportunity. Nonprofit and grant-accounting experience is a plus—not a requirement.

What Success Looks Like

• Produce accurate, complete work on time.
• Keep financial records organized and easy to locate.
• Follow up consistently on missing information.
• Approach challenges with a positive, solutions-oriented mindset.
• Communicate professionally with coworkers, vendors, and customers.
• Recognize when something does not look right and ask thoughtful questions.
• Learn new systems and steadily expand their accounting knowledge.
• Stay connected and responsive while working remotely.

Why Join The Transition House?

At The Transition House, strong teams help create stronger outcomes. Our work supports accountability, rehabilitation, and opportunity for individuals transitioning back into the community. We want employees to feel supported, valued, and equipped to grow. You will join a collaborative workplace that values professional development, employee well-being, accountability, and a healthy balance between work and life. Our structured hybrid schedule gives you focused work-from-home time on Mondays and Fridays, along with three dedicated days for in-person collaboration, learning, and connection with the accounting team.

Benefits

• Health, dental, and vision insurance
• Life insurance
• 401(k) retirement plan
• Paid time off
• Wellness days
• Professional-development assistance
• Employee discount programs
• Employee referral incentives
• A consistent hybrid schedule with two remote days each week

Work Environment

This hybrid position involves regular computer, telephone, email, and documentation-based work. In-office work is performed at our administrative office located at 3113 Innovation Drive in St. Cloud, Florida. Minimal local travel may occasionally be required. Operational needs may occasionally require schedule flexibility during month-end close, audits, training sessions, staff meetings, or other time-sensitive accounting activities.

Ready to Put Your Attention to Detail to Work?

If you are organized, curious, solutions-oriented, comfortable working with numbers, and ready to grow your accounting experience while supporting a meaningful mission, we would like to hear from you.

Equal Employment Opportunity and Accommodations

The Transition House, Inc. is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and organizational needs without discrimination based on race, color, religion, sex, pregnancy, gender identity, sexual orientation, age, disability, national origin, genetic information, veteran status, or any other characteristic protected by applicable law. Reasonable accommodations are available to qualified individuals with disabilities throughout the application, interview, and employment process. Applicants who need an accommodation should contact Human Resources. Employment may require successful completion of applicable background-screening requirements through the Florida Care Provider Background Screening Clearinghouse.

Background Screening Requirement

Employment with The Transition House may require background screening through the Florida Care Provider Background Screening Clearinghouse. Applicants may obtain additional information regarding the screening process at https://info.flclearinghouse.com.

ADA Accommodation Statement

The Transition House is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment and employment process. Applicants who require an accommodation to participate in the application or interview process should contact Human Resources.

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, or qualifications. Duties may be modified as organizational needs evolve.