AR & Billing Coordinator

KS Partners; Woburn (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

KS Partners is seeking an AR & Billing Coordinator in Woburn, MA to support construction billing, tenant billing, lease administration reviews, and related financial processes for our property management portfolio.

The role focuses on accurate accounting records, timely billing, and efficient processing of financial transactions across construction projects and managed properties. Strong attention to detail and multi-tasking are essential.

Qualifications

• AR and Yardi experience required.
• Experience in accounting or finance preferred.
• Strong attention to detail and ability to manage multiple deadlines.

Responsibilities

• Prepare, process, and post KSRC construction invoices.
• Process payments and issue checks for construction projects.
• Track and record charges by project.

Skills

AR Experience

Accounting

Tenant Billing

Tools

Yardi

Job description

Key Responsibilities

The AR & Billing Coordinator is responsible for AR, supporting construction billing, tenant billing, lease administration review, and financial processes related to property management. This role ensures accurate accounting records, proper tenant billing, and timely processing of financial transactions for the construction company and managed properties.

Construction Accounting

• Prepare, process, and post KSRC construction invoices.
• Process payments and issue checks related to construction projects.
• Track and record charges by project.
• Bill tenants for tenant improvement (TI) costs when applicable.

Lease Administration

• Review leasing abstracts for accuracy, including posting of security deposits.
• Prepare tenant billbacks for all properties, post charges, and distribute invoices to tenants.
• Prepare and send monthly rent statements to tenants.
• Prepare assigned year-end CAM (Common Area Maintenance) reconciliations.
• Review final CAM reconciliation files for accuracy before posting charges.
• Ensure correct billing for:

• Year-end adjustments
• Real estate taxes for the current fiscal year
• Real estate taxes for the upcoming fiscal year

Security Deposits

• Process security deposit returns after review of tenant move-out documentation provided by Property Managers.
• Ensure final CAM reconciliation is completed and included with the move-out package.

Letters of Credit

• Maintain records for tenant Letters of Credit (LOCs).
• Verify accuracy and monitor expiration dates.

Tenant Move-Ins & Move-Outs

• Assist with accounting tasks related to tenant move-ins and move-outs.
• Track move-out documentation through DocuSign.

Additional Accounting Duties

• Post one-time charges as required.
• Provide backup support to team members (accounts) during absences or vacations.
• Coordinate backup coverage arrangements when needed.

Qualifications

Required: AR and Yardi Experience

• Experience in accounting, property management accounting, or finance preferred
• Knowledge of tenant billing and CAM reconciliation is an asset
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines