AR/AP Specialist (part-time hours)

Partnership Employment; New York (NY); On-site; USD 39,000 - 48,000; Part time

Job summary

Partnership Employment in Manhattan seeks a Part-Time Accounts Payable / Accounts Receivable and Administrative Specialist to support finance, compliance, and operations. The role combines accounting tasks with light admin, focusing on digitization and workflow improvements.

3 days per week (~18 hours) onsite. Responsibilities include processing invoices, tracking payments, assisting with quarterly billing, scanning records, and supporting front-office duties as needed.

Qualifications

• 3+ years of accounting or AP/AR support experience.
• Familiarity with QuickBooks preferred.
• Strong attention to detail and organizational skills.
• Comfortable working with both paper-based and digital systems.
• Experience with document scanning/indexing a plus.
• Ability to handle confidential financial information.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Process invoices, expense reports, and AP entries (coding, matching, batching, posting).
• Support AR functions including recording and tracking incoming payments.
• Assist with quarterly billing cycles and ad hoc accounting tasks.
• Digitize, scan, and organize historical financial and operational records.
• Support transition to a paperless document management system.
• Assist with reconciliations, process improvements, and special projects.
• Communicate with vendors and internal stakeholders professionally.
• Provide general administrative support across finance, compliance, and operations.
• Assist with front-office coverage including phones, scheduling, and visitor coordination as needed.

Skills

AP/AR experience

Detail-oriented

Excel

Office suite

Tools

QuickBooks

SharePoint

Job description

Location: New York, NY (100% onsite, Manhattan)

Schedule: 3 days/week | ~18 hours/week (Monday/Tuesday/Wednesday)

Compensation: $28/hr to $35/hr, depending on experience

Overview

A boutique, long-established investment management firm in Manhattan is seeking a Part-Time Accounts Payable / Accounts Receivable (AP/AR) and Administrative Specialist to support finance, compliance, and operations functions. The firm manages multi-billion-dollar assets for individuals, trusts, institutions, and funds, and operates with a lean, high-performing team environment. This role is ideal for someone detail-oriented and organized who can support both core accounting operations and ongoing initiatives to improve workflows, digitization, and document management.

Key Responsibilities

• Process invoices, expense reports, and AP entries (coding, matching, batching, posting)
• Support AR functions including recording and tracking incoming payments
• Assist with quarterly billing cycles and ad hoc accounting tasks
• Digitize, scan, and organize historical financial and operational records
• Support transition to a paperless document management system
• Assist with reconciliations, process improvements, and special projects
• Communicate with vendors and internal stakeholders professionally
• Provide general administrative support across finance, compliance, and operations
• Assist with front-office coverage including phones, scheduling, and visitor coordination as needed

Qualifications

• 3+ years of accounting or AP/AR support experience
• Familiarity with QuickBooks preferred
• Strong attention to detail and organizational skills
• Comfortable working with both paper-based and digital systems
• Experience with document scanning/indexing a plus
• Ability to handle confidential financial information
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred Background

• Experience in financial services, investment management environments
• Exposure to SharePoint or similar document management systems
• Understanding of basic accounting principles and workflows
• Self-starter with a collaborative, adaptable mindset