AR/AP Specialist

Comfort Temp Company; Gainesville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Dental & Vision Insurance

Life Insurance

401(k) with company match

PTO & Holidays

Professional development

Job summary

Comfort Temp Company in Gainesville, FL seeks an Accounts Payable & Receivable Specialist responsible for managing vendor invoices, payments, and customer billing. You will work closely with Purchasing, Project Management, Service, Warehouse, and Finance to ensure accurate transactions and timely cash flow.

The role requires 2+ years in AP/AR and proficiency in QuickBooks, Foundation, Viewpoint, or Sage, plus strong Excel and communication skills.

Qualifications

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
• Proficiency with accounting software such as QuickBooks, Foundation, Viewpoint, or Sage, and strong Excel skills.
• High attention to detail with high transaction volume and competing deadlines.
• Strong organization and ability to work independently.
• Professional written and verbal communication.

Responsibilities

• Review, code, and enter vendor invoices; perform matching to POs and receipts.
• Resolve invoice discrepancies and obtain approvals before payments.
• Prepare scheduled check, ACH, and electronic payment runs.
• Generate and distribute accurate customer invoices.
• Post and reconcile customer payments and monitor aging reports.

Skills

Accounts Payable

Accounts Receivable

Bookkeeping

Excel

QuickBooks

Detail Oriented

Independent Worker

Professional Communication

Education

Associate degree in Accounting/Finance

Tools

QuickBooks

Foundation

Viewpoint

Sage

Excel

Job description

For our company, we believe that culture, cultivating opportunities and relationships is the true heart of our business. We’re looking for people who have family values and are dedicated to providing the highest quality of service to join our team.

Working at Comfort Temp has its Benefits

Every Employee is Offered:

• Medical, Dental and Vision Insurance
• Critical Illness and Accident Policy
• Employer Paid Life, STD, LTD and AD&D Insurance
• 401(k) with up to 5% Employer Match
• Tool Account
• Discounted HVAC Maintenance Plan
• Paid Professional Development and Licensing
• Creative + Supportive Culture
• Variety of Company Events, including the CTC Fishing Tournament
• Birthday, Employee and Holiday Gifts
• Casual Dress Policy and Refreshments
• Paid Time Off, Holiday Pay and Paid Time Off Cash Out

INVESTING IN OUR TEAM IS OUR PRIORITY.

Each year, we sponsor around 20 employees through the Santa Fe College HVAC Apprentice Program so they can earn a 4 year HVAC or Plumbing Apprenticeship Certificate. These Team members work full time for our company and make a commitment to the 4 year program by attending classes 2 days a week for 4 years.

Comfort Temp also houses many in-house training opportunities to support our team’s growth in the trade taught by senior staff or certified instructors with plans to launch our own Comfort Academy Training Program by the end of 2024! Our relationships with our wonderful vendors also enable Comfort Temp to house training programs brought in by various vendors to keep our team on the cutting edge of new technology or advancements in systems.

CT Mechanical was instrumental in launching a new Career Technical Education (CTE) Program in HVAC for the Alachua County School Board launching at Santa Fe High School in Alachua August 2024.

We create a supportive work environment applying a “we hear you and we act on your behalf” attitude.

Put Your Career in Motion!
View Our Open Positions Below

Position:AR/AP Specialist

Location: Gainesville, FL

Job Id:811

# of Openings:1

About Comfort Temp Company

Comfort Temp Company is a family of HVAC, plumbing, and mechanical construction and service businesses headquartered in Gainesville, with operations in Jacksonville, Orlando, and Tampa. Since 1985, we've grown through disciplined execution, dependable service, and long-term relationships with customers, vendors, and trade partners.

Position Summary

The Accounts Payable & Receivable Specialist manages both sides of the transaction cycle: making sure vendor invoices are accurate, approved, and paid on time, and making sure customers are billed correctly and payments are posted and collected. The role works closely with Purchasing, Project Management, Service, Warehouse, and Finance.

Key Responsibilities

• Review, code, and enter vendor invoices; perform two- and three-way matching to purchase orders and receipts.
• Resolve invoice discrepancies and obtain approvals from internal teams before payment deadlines.
• Prepare scheduled check, ACH, and electronic payment runs under company authorization controls.
• Generate and distribute accurate customer invoices.
• Post and reconcile customer payments and monitor aging reports to ensure timely collection.
• Resolve billing issues, chargebacks, and payment discrepancies.
• Maintain accurate vendor and customer records and respond to account inquiries.
• Reconcile vendor statements and track credits, returns, and adjustments.
• Support month-end close and audits through AP and AR reconciliations and documentation.

Required Qualifications

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
• Proficiency with accounting software such as QuickBooks, Foundation, Viewpoint, or Sage, and strong Excel skills.
• High attention to detail with high transaction volume and competing deadlines.
• Strong organization and ability to work independently.
• Professional written and verbal communication.

Preferred Qualifications

• Accounts payable or receivable experience in the construction industry, preferably with an HVAC, plumbing, mechanical, or other specialty trade contractor.
• Familiarity with construction billing and payables, such as progress billing, retainage, lien waivers, and subcontractor compliance documentation.
• Purchase order experience, including working with POs, receiving documents, and resolving PO-to-invoice discrepancies with Purchasing and project teams.
• Associate degree in Accounting, Finance, or a related field.
• Experience with three-way matching, job-cost coding, or handling both AP and AR.

Core Competencies

• Accuracy and control - protects company funds through disciplined review and documentation.
• Problem solving - researches discrepancies and follows them through to resolution.
• Professional communication - works effectively with vendors, customers, and internal teams.

Physical and Work Requirements

• Office-based work with frequent computer and phone use.
• Ability to manage recurring deadlines and month-end activity.

Our Core Values

Our core values guide how we work, lead, and serve our customers: Do what you say. Do what it takes. Do it with purpose. Do the right thing.

• Medical, dental, and vision insurance, subject to plan eligibility
• 401(k) retirement plan with company match, subject to plan terms
• Paid time off and paid holidays in accordance with company policy
• Professional development and growth opportunities

Comfort Temp Company is an equal opportunity employer. Employment decisions are made based on qualifications, experience, business needs, and alignment with company values, without regard to any status protected by applicable law.

For any job-related questions, email us at [e-mail] or call [phone]

Comfort Temp Company and subsidiaries are an Equal Opportunity Employer, committed to creating an exceptional workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic.

Additionally, we are committed to providing reasonable accommodations for qualified individuals with disabilities, as required by the Americans with Disabilities Act (ADA).