AR/AP Specialist

Comfort Temp; Gainesville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Comfort Temp Company, a Gainesville-based HVAC, plumbing, and mechanical services group, is seeking an Accounts Payable & Receivable Specialist. You will manage vendor invoices, customer billing, and payments, coordinating with Purchasing, Project Management, Service, Warehouse, and Finance to ensure accuracy and timeliness.

Responsibilities include invoice coding, discrepancy resolution, scheduled payments, and month-end close support.

Qualifications

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
• Proficiency with accounting software such as QuickBooks, Foundation, Viewpoint, or Sage, and strong Excel skills.
• High attention to detail with high transaction volume and competing deadlines.
• Strong organization and ability to work independently.
• Professional written and verbal communication.

Responsibilities

• Review, code, and enter vendor invoices; perform two- and three-way matching to purchase orders and receipts.
• Resolve invoice discrepancies and obtain approvals from internal teams before payment deadlines.
• Prepare scheduled check, ACH, and electronic payment runs under company authorization controls.
• Generate and distribute accurate customer invoices.
• Post and reconcile customer payments and monitor aging reports to ensure timely collection.
• Resolve billing issues, chargebacks, and payment discrepancies.
• Maintain accurate vendor and customer records and respond to account inquiries.
• Reconcile vendor statements and track credits, returns, and adjustments.
• Support month-end close and audits through AP and AR reconciliations and documentation.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Excel

Education

Associate degree in Accounting or Finance

Tools

QuickBooks

Foundation

Viewpoint

Sage

Job description

About Comfort Temp Company

Comfort Temp Company is a family of HVAC, plumbing, and mechanical construction and service businesses headquartered in Gainesville, with operations in Jacksonville, Orlando, and Tampa. Since 1985, we've grown through disciplined execution, dependable service, and long-term relationships with customers, vendors, and trade partners.

Position Summary

The Accounts Payable & Receivable Specialist manages both sides of the transaction cycle: making sure vendor invoices are accurate, approved, and paid on time, and making sure customers are billed correctly and payments are posted and collected. The role works closely with Purchasing, Project Management, Service, Warehouse, and Finance.

Key Responsibilities

• Review, code, and enter vendor invoices; perform two- and three-way matching to purchase orders and receipts.
• Resolve invoice discrepancies and obtain approvals from internal teams before payment deadlines.
• Prepare scheduled check, ACH, and electronic payment runs under company authorization controls.
• Generate and distribute accurate customer invoices.
• Post and reconcile customer payments and monitor aging reports to ensure timely collection.
• Resolve billing issues, chargebacks, and payment discrepancies.
• Maintain accurate vendor and customer records and respond to account inquiries.
• Reconcile vendor statements and track credits, returns, and adjustments.
• Support month-end close and audits through AP and AR reconciliations and documentation.

Required Qualifications

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
• Proficiency with accounting software such as QuickBooks, Foundation, Viewpoint, or Sage, and strong Excel skills.
• High attention to detail with high transaction volume and competing deadlines.
• Strong organization and ability to work independently.
• Professional written and verbal communication.

Preferred Qualifications

• Accounts payable or receivable experience in the construction industry, preferably with an HVAC, plumbing, mechanical, or other specialty trade contractor.
• Familiarity with construction billing and payables, such as progress billing, retainage, lien waivers, and subcontractor compliance documentation.
• Purchase order experience, including working with POs, receiving documents, and resolving PO-to-invoice discrepancies with Purchasing and project teams.
• Associate degree in Accounting, Finance, or a related field.
• Experience with three-way matching, job-cost coding, or handling both AP and AR.

Core Competencies

• Accuracy and control - protects company funds through disciplined review and documentation.
• Problem solving - researches discrepancies and follows them through to resolution.
• Professional communication - works effectively with vendors, customers, and internal teams.

Physical and Work Requirements

• Office-based work with frequent computer and phone use.
• Ability to manage recurring deadlines and month-end activity.

Our Core Values

Our core values guide how we work, lead, and serve our customers: Do what you say. Do what it takes. Do it with purpose. Do the right thing.

Benefits

• Medical, dental, and vision insurance, subject to plan eligibility
• 401(k) retirement plan with company match, subject to plan terms
• Paid time off and paid holidays in accordance with company policy
• Professional development and growth opportunities

Equal Opportunity

Comfort Temp Company is an equal opportunity employer. Employment decisions are made based on qualifications, experience, business needs, and alignment with company values, without regard to any status protected by applicable law.