AR/AP Clerk

Don Mealey's Sport Auto Group; Town of Longwood (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Don Mealey's Sport Auto Group is seeking an Accounts Receivable/Accounts Payable professional to join the Administration team. The role focuses on coordinating payables and receivables across the dealership, handling invoicing, data entry, and contract paperwork.

Responsibilities include ensuring complete deal paperwork, processing payoffs, and maintaining schedules while communicating with management on discrepancies and issues to keep operations running smoothly.

Qualifications

• Experience handling AR and AP processes for a dealership or similar business.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Ability to coordinate with multiple departments and vendors timely.

Responsibilities

• Process accounts payable and accounts receivable for the dealership.
• Ensure all forms in deals are complete and signed.
• Prepare trade-in information and process related paperwork.
• Enter data for vehicle sales, payoffs, and third‑party contracts.
• Verify down payments, process related forms, and follow up on payoffs.
• Maintain related schedules and keep management informed of discrepancies.

Skills

AP/AR reconciliation

Data entry

Vendor management

Financial reporting

Job description

Careers At Don Mealey's Sport Auto Group

Position Title: Accounts Receivable/Accounts Payable

Department: Administration

Reports to: Controller

The Don Mealey Sport Auto Group is a family owner and operating dealer group here within the Central Florida area since 1974. We currently have 5 amazing locations where we cater to our customers by doing our very best to meet and exceed their expectations at every opportunity. We pride ourselves in offering our employees a work/professional life balance allowing them the ability for advancement and growth at every turn. We believe with excitement and happiness in the employees’ experience that overall enjoyment will flow over to our customers and the products we are able to deliver. It is our goal to run an innovative, fun and successful dealership that puts people first making a difference in the lives of our customers and co-workers while providing service to our communities.

We are looking for experienced AR?AP to join our teams. Your main responsibility will be to coordinate all payables and receivables for the dealership. Additional duties are...

Key Responsibilities

• Ensure all the proper forms are in each and every deal. Ensure all paperwork is complete with signatures.
• Ensures all the proper registration paperwork is sent out to be registered within a 24-hour period (including cutting checks if necessary).
• Ensures floor plan payoffs are completed within the flooring guidelines.
• Ensures gap, warranty and all other aftermarket contracts are registered in a timely manner. (Cut checks if necessary).
• Handle paperwork for all wholesale and dealer transfer deals.
• Keeps management team up to date with any missing, incorrect or incomplete paperwork. Keeps them informed of any chargebacks.
• Key in all invoices for all stores.
• Maintain all related schedules.
• Maintains a professional attitude with co-workers, customers, vendors.
• Prepare all trade-in information.
• Receive and process all deal paperwork from F&I departments. Key in all data related to vehicle sales.
• Submits all extended warranty contracts.
• Verify all down payment money has been received. Process 8300 form if applicable.
• Verify all trade in information including pay-off data is correct.
• Verify and follow up on CIT over 10 days.
• Verify contracts for gap, warranty and any other aftermarket products sold.
• Verify incentive information.
• Verify Red Flag and OFAC check has been done.
• Follow up on all payoffs to ensure a quick return of title.

Requirements

• Follows the dress code the company has put in place. Maintains a clean and neat work area.
• Follows federal, state and local law as well as company policy about safeguarding all information.
• Reports on time to work and follows schedule that is given. Calls supervisor if he/she cannot be at work on time.
• Keeps current with annual HR training along with any other training that might be required for this position.
• Follows all company policies and procedures. Notifies supervisor of any illegal activity.

WORK ENVIRONMENT The work environment characteristics described here are

representative of those an employee encounters while performing the essential functions of this

job. Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions, please see your supervisor if you need an accommodation.

PHYSICAL DEMANDS The physical demands described here are representative of those that

must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions, please see your supervisor if you need an accommodation.