Apprenticeship Coordinator (FT)

Milwaukee-Area-Technical-College; Oak Creek (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Milwaukee Area Technical College (MATC) seeks an Apprenticeship Coordinator to manage day-to-day operations of the apprenticeship programs, liaising with students, faculty, unions, WTCS and BAS. The role emphasizes compliance, records, and program growth.

The coordinator will monitor schedules and tuition, maintain contracts, and drive recruitment while exploring grants to sustain the programs. 40 hours/week at MATC Oak Creek with occasional travel to partner sites.

Qualifications

• Associate’s degree in related field and three years experience in post-secondary education apprenticeship programs.
• Bachelor’s degree and more than three years related experience.

Responsibilities

• Coordinate with registration services to monitor and assist with student schedules and tuition payments.
• Maintain apprentice contracts and progress tracking documents.
• Serve as primary contact for trade unions, external sponsors, WTCS, and MATC faculty/staff.
• Design and implement recruitment strategies and explore grant opportunities for program growth.
• Prepare correspondence, minutes, reports and other confidential documents.

Skills

Program management

Record keeping

Communication

Problem solving

Organization

Collaboration

Data analysis

Microsoft Excel

Education

Associate’s degree in related field

Bachelor’s degree

Tools

MS Excel

SIS/ERP systems

Microsoft Access

Job description

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Under the direction of the Associate Dean of Manufacturing, Construction & Transportation (MCT) & Apprenticeship, the Apprenticeship Coordinator performs administrative and operational functions for the apprenticeship programs at MATC. This role is responsible for ensuring the seamless execution of day-to-day operations for students, faculty, and external partners. The Coordinator bridges the gap between internal academic departments and external stakeholders—including trade unions, employers, the Wisconsin Technical College System (WTCS), and the Bureau of Apprenticeship Standards (BAS). The coordinator is responsible for maintaining strict regulatory compliance, managing student progress and administrative records, resolving scheduling and registration issues, and actively driving program growth through recruitment initiatives and grant exploration.

• Student & Faculty Support: Coordinate with registration services to monitor and assist with student schedules, monitor tuition payments, facilitate contracts and sponsorships. Work in collaboration with students and faculty to resolve academic or classroom-related issues to ensure apprentice success. Coordinate with the Scholarship and Sponsorship department to assist with sponsorship requests or issues.
• Relationship Management & Collaboration: Act as the primary point of contact for trade unions, external apprenticeship sponsors, the Wisconsin Technical College system (WTCS), and MATC faculty/staff, fostering clear communication and prompt problem-solving. Ensure effective communication to maintain an effective recruitment and promotion system for apprenticeship at MATC. Facilitate regular check-ins with all sponsors and lead faculty within the apprenticeship programs at MATC.
• Compliance & Record Keeping: Ensure strict adherence to State Bureau of Apprenticeship Standards (BAS) and the Wisconsin Technical College System (WTCS) requirements, attend mandatory state meetings, and meticulously maintain apprentice contracts, apprentice progress tracking documents, cancellations, grades, and graduation records.
• Recruitment & Program Growth: Partner with leadership to design and execute recruitment strategies targeting youth apprenticeship, pre-apprenticeship, and registered apprenticeship prospects, while exploring grant opportunities to support program longevity.
• Operational Support: Prepares correspondence, memos, minutes, reports and other complex, technical and/or confidential documents. Oversees the preparation of a variety of other materials to include correspondence, documents, reports, proposals, charts, data collection, or memos from rough draft or recordings.
• Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.
• Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
• Other duties: Perform other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

Required Education & Experience

Associate’s degree in related field and three (3) years experience in post-secondary education apprenticeship programs. Administrative experience related to apprenticeship programs like Youth Apprenticeship, Certified Pre-Apprenticeship or Registered Apprenticeship.

Preferred Education & Experience

Bachelor’s degree and more than three (3) years related experience.

Knowledge, Skills, & Abilities

• Ability to maintain accurate and timely records of crucial data related to the apprenticeship program.
• Demonstrated experience in program management.
• Demonstrated skills in problem-solving and the ability to adapt or modify existing systems or procedures to accommodate current and future offerings.
• Ability to keep complex records, to assemble and organize data, and prepare reports from such records.
• Strong organization, time management, and follow-through.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations.
• Proficiency in the use of computers and software specific to position, including spreadsheets and the Internet.
• Ability to work successfully with minimal supervision and serve as a leadership role to others.
• Ability to establish workflows, manage multiple projects, and meet necessary deadlines.

Competencies

• Customer focus
• Action oriented
• Values differences
• Self-development
• Compassion
• Cultivates innovation
• Optimizes work processes
• Ensures accountability
• Collaborates
• Interpersonal savvy
• Communicates effectively
• Instills trust

Start Date

This position supports the Manufacturing, Construction, and Transportation (MCT) Pathway and is available starting as soon as possible.

Hours

This position is a 1.0 FTE or 40 hours per work week. Hours are Monday through Friday from 8am - 4:30pm. This position works out of the MATC Oak Creek Campus primarily, but will require occasional travel to meet with local external partners.

Salary

Salary is listed to the midpoint of the salary range and is based on the 2026/2027 rates and are determined by years of experience credit and internal salary equity.

EEO

Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email [e-mail].