Apprenticeship Administrator

Moss

Wilson (AR)

On-site

USD 42,000 - 62,000

Full time

5 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

Moss is seeking an Apprenticeship Administrator in Wilson, AR to provide essential administrative support for the Moss Solar Apprenticeship Program. You will assist the Apprenticeship Manager and Senior Coordinator with scheduling, onboarding, file management, and compliance tracking while coordinating with HR, Payroll, IT, and field leadership.

The role requires strong organizational skills, attention to detail, bilingual English/Spanish preferred, and experience in a construction setting or

Qualifications

Strong attention to detail and ability to organize, prioritize, multi-task, and work independently.
Professional written and verbal communication skills; strong interpersonal skills.
Proficiency with Microsoft Office Suite.
Demonstrated problem-solving skills with a focus on quality and compliance.
Strong teamwork skills and ability to work in a collaborative environment.
Ability to take initiative without waiting for direction.
Willingness and desire to learn.
Bilingual English/Spanish preferred, capable of communicating with Spanish-speaking apprentices and field teams.
Experience supporting teams in a construction environment.
Experience with tracking and monitoring program participants and maintaining reports.
Familiarity with apprenticeship programs or related workforce development programs.
Experience with RAPIDS / RTI tracking or similar systems (preferred).

Responsibilities

Support the Apprenticeship Manager and Senior Coordinator with scheduling, meeting logistics, travel coordination, invoices, and expense reports.
Organize and execute logistics for internal meetings, trainings, and events (scheduling, materials preparation, note-taking, and follow-ups)
Act as liaison between the Apprenticeship Team and internal departments (Field Leadership, HR, Payroll, IT) to streamline operations and resolve administrative needs
Receive, organize, and prepare apprentice & journeyworkers applications for review by the Apprenticeship Team
Assist with onboarding for new team members in collaboration with HR and internal departments, ensuring proper documentation and system access
Maintain and upload apprentice files in compliance with applicable state and federal regulations and internal requirements
Track and submit RTI hours on TCP (or designated platform)
Monitor apprentice status changes and update reports to keep the team informed
Reconcile updates from apprenticeship coordinators and ensure tracking tools are current and audit-ready
Support the Senior Coordinator in preparing and submitting apprentice bonuses, including tracking eligibility and documentation
Assist with apprentice-facing communication regarding administrative steps, events, and milestones
Contribute to SOPs, templates, and internal resources
Manage swag inventory and distribution to apprentices/events
Perform other duties as assigned

Skills

Bilingual EN/ES

Attention to detail

Strong communication

Microsoft Office

Initiative

Teamwork

Willingness to learn

Education

Work experience in construction environment

Tools

Microsoft Office Suite

Job description

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Apprenticeship Administrator provides comprehensive administrative and program support to the Apprenticeship Manager, and the Moss Solar Apprenticeship Program. This is a fast-paced, high-visibility role requiring strong organization, initiative, attention to detail, and effective communication.

The position collaborates closely with management, superintendents, apprenticeship coordinators, and apprentices to support day-to-day program operations, maintain compliance documentation, and ensure accurate tracking and reporting across key apprenticeship milestones. The role operates within a construction environment and is expected to become familiar with Moss processes, priorities, and field-driven timelines.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Administrative & Operational Support

Support the Apprenticeship Manager and Senior Coordinator with scheduling, meeting logistics, travel coordination, invoices, and expense reports
Organize and execute logistics for internal meetings, trainings, and events (scheduling, materials preparation, note-taking, and follow-ups)
Act as liaison between the Apprenticeship Team and internal departments (Field Leadership, HR, Payroll, IT) to streamline operations and resolve administrative needs

Apprentice & Journeyworker Intake, Onboarding, and File Management

Receive, organize, and prepare apprentice & journeyworkers applications for review by the Apprenticeship Team
Assist with onboarding for new team members in collaboration with HR and internal departments, ensuring proper documentation and system access
Maintain and upload apprentice files in compliance with applicable state and federal regulations and internal requirements

Tracking, Monitoring, and Reporting (explicitly added)

Track and submit Related Technical Instruction (RTI) hours on TCP (or designated platform).
Monitor apprentice status changes (terminations, transfers, suspensions, completions) and update reports to keep the team informed
Reconcile updates received from apprenticeship coordinators and ensure tracking tools and reports remain current, accurate, and audit-ready
Support the Senior Coordinator in the preparation and submission of apprentice bonuses, including tracking eligibility and required documentation

Communications, Resources, and Program Support

Assist with apprentice-facing communication regarding administrative steps, events, and key milestones
Contribute to the creation and maintenance of SOPs, templates, and internal resources
Manage swag inventory (tracking, reordering, and coordinating distribution to apprentices/events)
Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

Strong attention to detail and ability to organize, prioritize, multi-task, and work independently
Professional written and verbal communication skills; strong interpersonal skills
Proficiency with Microsoft Office Suite
Demonstrated problem-solving skills with a focus on quality and compliance
Strong teamwork skills and ability to work in a collaborative environment
Ability to take initiative without waiting for direction
Willingness and desire to learn
Strong attention to detail and ability to organize, prioritize, multi-task, and work independently
Professional written and verbal communication skills; strong interpersonal skills
Proficiency with Microsoft Office Suite
Demonstrated problem-solving skills with a focus on quality and compliance
Strong teamwork skills and ability to work in a collaborative environment
Ability to take initiative without waiting for direction
Willingness and desire to learn
Bilingual (English/Spanish) preferred, with the ability to effectively communicate with Spanish-speaking apprentices and field teams. This includes translating program expectations, onboarding materials, compliance requirements, and providing ongoing support to ensure clear understanding of apprenticeship processes, training, and documentation
Experience supporting teams in a construction environment (understanding field schedules, jobsite priorities, and urgency-driven coordination)
Experience with tracking and monitoring program participants, status changes, and maintaining accurate reports (HR, training, compliance, or workforce programs)
Familiarity with apprenticeship programs, apprenticeship compliance, or related workforce development programs
Experience with RAPIDS / RAPIDS 2.0, RTI tracking, or similar systems (preferred, not required)