PWA Administrator

Moss & Associates LLC; Wilson (AR); On-site; USD 65,000 - 90,000; Full time

Job summary

Moss & Associates LLC seeks a PWA Administrator to be embedded on the Wilson, AR project site. You will support the Prevailing Wage and Apprenticeship (PWA) compliance, coordinating with the PWA Program Manager and project team to ensure adherence to wage and apprenticeship requirements.

You will educate field staff, maintain documentation, and manage payroll and apprenticeship records, while ensuring audit-ready files and strong communication across subcontractors and management.

Qualifications

• Experience in construction compliance or related field preferred.
• Knowledge of Prevailing Wage and Apprenticeship requirements (IRA PWA) preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as onsite PWA compliance contact across project stakeholders.
• Educate and train project team members on prevailing wage and apprenticeship requirements.
• Collect, review, and organize certified payrolls and apprenticeship records.
• Identify compliance gaps and escalate to the PWA Program Manager.

Skills

Attention to detail

Strong communication

Training & coaching

MS Office proficiency

Education

Construction/Business/Compliance degree or equivalent experience

Tools

Microsoft Office Suite

Job description

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

The PWA Administrator is a boots-on-the-ground resource embedded within the project site, providing hands-on support to both the PWA compliance team and the broader project team. This role is as much about people as it is about paperwork — the PWA Administrator actively engages with project managers, field supervisors, and subcontractors to educate, train, and support compliance with Prevailing Wage and Apprenticeship (PWA) and IRA requirements. This person bridges the field and the compliance team, ensuring all stakeholders understand their responsibilities and have the tools to meet them. Initiative, strong communication, and a collaborative spirit are essential.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Serve as the primary onsite point of contact for PWA compliance, maintaining a visible and accessible presence throughout the project site
• Educate, train, and support the project team — including PMs, superintendents, and field supervisors — on prevailing wage and apprenticeship requirements
• Conduct regular outreach with subcontractors to explain compliance expectations, documentation requirements, and submission processes
• Collect, review, organize, and track certified payrolls, apprenticeship records, labor hour data, and related compliance documentation
• Proactively identify compliance gaps in the field and elevate concerns to the PWA Program Manager and compliance team
• Monitor apprenticeship participation rates and flag potential issues to project leadership in a timely manner
• Support onboarding of new subcontractors and trade partners with compliance orientation and documentation setup
• Maintain organized compliance files, logs, and tracking tools, ensuring all records are accurate and audit-ready
• Support audits, owner requests, internal reviews, corrective actions, and project closeout documentation
• Prepare periodic compliance updates and summary reports for the compliance team and project stakeholders
• Assist in refining tracking tools, templates, and processes as program requirements evolve
• Perform other administrative and coordination duties as needed

EDUCATION AND WORK EXPERIENCE

• Background in Construction Management, Business Administration, Compliance, or related field preferred; equivalent experience considered
• Knowledge of IRA prevailing wage and apprenticeship (PWA) requirements strongly preferred
• Experience reviewing certified payrolls and labor compliance documentation preferred
• Prior onsite construction experience and/or background in training or stakeholder engagement is a strong plus
• Exceptional verbal and written communication skills; confident and engaging when explaining technical requirements to diverse audiences
• Strong interpersonal skills with the ability to build trust with field crews, project teams, and subcontractors
• Comfortable facilitating training conversations, walkthroughs, and informal coaching in a field environment
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and document management systems
• Proactive, self-directed, and able to work independently while staying closely aligned with the compliance team
• Professional presence, sound judgment, and ability to handle sensitive compliance matters with discretion

JOB TITLE: PWA ADMINISTRATOR

JOB LOCATION: WILSON, ARKANSAS

CLASSIFICATION: FULL TIME – EXEMPT – SALARIED

REPORTS TO: PWA PROGRAM MANAGER

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Moss brings an honest, positive, and intelligent approach to our business that’s not readily found in the construction industry. This has created recognizable, sustainable, innovative, award-winning buildings and helped our company become one of the most respected and sought-after companies in the U.S. The Moss team of experts spans the country with offices in Hawai’i, California, Texas, and Florida. Customer satisfaction is our passion. We are focused on exceeding expectations with intelligent solutions and genuine relationships. We’ve combined our deep expertise with a renowned level of integrity and transparency—serving as the foundation for all we do.