Appointment Clerk/Medical Receptionist - Call Center

Tiburcio Vasquez Health Center; Hayward (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in community health is seeking a dedicated Appointment Clerk/Medical Receptionist. This full-time role is pivotal in ensuring smooth communication between patients and clinical staff. You will be the first point of contact, providing essential information and fostering a welcoming environment. Your responsibilities will include scheduling appointments, managing patient inquiries, and maintaining confidentiality. If you are a flexible, bilingual individual with a passion for patient service and healthcare, this opportunity offers a supportive environment with excellent benefits and a chance to make a meaningful impact in the community.

Benefits

Medical insurance (100% paid co-payments, premiums)

Dental insurance

Vision insurance

Generous paid leave benefits

Flexible Spending Accounts

Retirement plans with Employer match

Tuition reimbursement

Pet insurance

Monthly treats

Qualifications

• High School Diploma or GED required; bilingual in English and Spanish.
• One year of healthcare or administrative experience preferred.

Responsibilities

• Perform day-to-day administrative functions and greet patients.
• Schedule patient appointments and confirm next day’s visits.
• Maintain confidentiality and provide excellent customer service.

Skills

Bilingual in English and Spanish

Intermediate to advanced phone skills

Problem-solving skills

Customer service skills

Basic math knowledge

Computer data entry skills

Ability to work under pressure

Education

High School Diploma or GED

Tools

EHR/EPM systems

Job description

Under the direction of the Call Center Manager, the Appointment Clerk/Medical Receptionist performs a variety of tasks for the agency in as much as it is the first contact via telephone by the prospective patient with the clinic. The position is considered a crucial link between the patient and the care delivered by the clinical and service staff of the center. This individual must work collaboratively with all Clinical services staff in support of direct patient services, exhibiting flexibility and a “can do” attitude. Patient services are the key priority in this position requiring the Appointment Clerk/Medical Receptionist to serve as a point of contact with other internal and external departments, all with the goal of fostering an environment that promotes patient comfort and trust. The position must exemplify the core values and mission of the organization, always exercising utmost discretion, diplomacy, and tact in patient/staff interactions.

This is a full-time position working 40 hours per week, typically Monday through Friday with periodic Saturday hours.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high-quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education, and more.

Compensation: $21.00 - $22.05 per hour, depending on experience.

TVHC offers compensation ranges that are determined by a thorough market-based analysis and are fully disclosed in accordance with California law. The pay for a selected candidate is determined by a variety of factors to ensure fair and equitable compensation. These factors include the candidate's experience, education, skills, training, licensure, certifications, and the specific scope of the role. We are committed to providing a competitive compensation package that extends beyond base salary, designed to support the health, wealth, and career development of our employees.

Responsibilities:

1. Performs day-to-day administrative functions and general office duties.
2. Provides information to Clinic callers according to the Clinic’s Policies and Procedures; transfers calls as needed; works with central reception to ensure adequate phone coverage at all times.
3. Welcomes and greets patients/clients/visitors to the department in a manner that is helpful and friendly; determines the purpose of visit and directs patients/clients/visitors to the appropriate person or department(s).
4. Schedules patient flow to the clinic based on predetermined appointment arrangements to allow the clinic to serve an adequate number of patients as established by grant requirements.
5. When scheduling an appointment, carefully screens patients for new address, new patient visits or update registration and informs patients of adequate information that must be presented at the time of visit.
6. Adheres to all Clinic policies on safety and security; maintains restricted areas safe by safeguarding keyless entry codes and computer system passwords in strict confidentiality.
7. Must exercise utmost diplomacy and tact to provide excellent customer service for patients; practice confidentiality and privacy protocols in accordance to Clinic policies and HIPAA requirements.
8. Maintains patient waiting areas, office files, and front-desk areas in a manner that is organized and neat.
9. Informs patient of any existing balance noted in computer and requests patient be prepared for any payment due at time of visit.
10. Calls patients daily to confirm the next day’s appointment.
11. Verifies method of payment for service (MediCal, Medicare, private insurance, private payee, Healthy Families, etc.) and collects data and/or payment as appropriate.
12. Exercises problem-solving and conflict resolution skills when handling patient complaints; refers patient complaints to appropriate designated personnel as needed.
13. Attends scheduled department staff and clinical meetings.
14. Performs all duties and services in full compliance with TVHC’s Service Excellence Standards.
15. Performs all duties in support of successful EHR/EPM implementation.

Minimum Requirements:

1. High School Diploma or GED required.
2. Bilingual in English and Spanish required.
3. One year of healthcare experience highly preferred.
4. Prior administrative or clerical experience in clinical or community-based setting highly preferred.

Qualifications:

1. Intermediate to advanced phone skills; able to effectively relate via the telephone and in-person to serve the needs of Clinic patients/clients/visitors in a manner that is efficient and productive.
2. Must be highly flexible; able to accommodate changing needs of the department.
3. Knowledge of basic math and modern office procedures.
4. Ability to work well under pressure with minimal supervision. Proven flexibility and willingness to handle a variety of tasks.
5. Willingness to work evenings and/or weekends.
6. Ability to travel to designated locations as required by supervisor.
7. Basic to intermediate computer knowledge and skills.
8. Training and/or experience with computer data entry and ability to type a minimum of 45 WPM.

We offer excellent benefits including: medical (100% paid co-payments, premiums, etc.), dental, vision (including dependent and domestic partner coverage), generous paid leave benefits including holidays, Flexible Spending Accounts, retirement plans with an Employer match, tuition reimbursement, monthly treats, pet insurance, and more.