Application Review Specialist

University of Wisconsin; United States; On-site; USD 25,000 - 33,000; Full time

Job summary

University of Wisconsin Oshkosh seeks an Applications Review Specialist to support the processing of undergraduate applicant records. The role involves creating new student records, evaluating data in PeopleSoft, and developing efficient record-building processes in a collaborative admissions setting.

The position is in-person, Monday to Friday, 40 hours per week, with starting compensation around $18.50 per hour and commensurate with experience.

Qualifications

• Requirements include a high school diploma and proficiency with common software tools.
• Ability to maintain confidentiality of student inquiries and records.
• Strong organizational and time-management skills with attention to detail.
• Ability to assess situations, solve problems, and adapt to changing processes.

Responsibilities

• Create new student records for undergraduate applicants (freshman, transfer, re-entry, international).
• Evaluate PeopleSoft query results and interpret data.
• Develop and implement record-building processes for efficiency and policy changes.
• Assist in processing daily application materials when needed.
• Maintain digital/file records and provide reception back-up as required.
• Collaborate with admissions staff and partners to ensure timely processing.

Skills

Attention to detail

Confidentiality

Critical thinking

Problem solving

Time management

Education

High School Diploma

Tools

PeopleSoft

ImageNow

CRM systems

Microsoft Office

Email

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

Application Review Specialist

Job Category

University Staff

Employment Type

Regular

Compensation

Starting at $18.50 commensurate with experience

Location & Work Hours

In-person position, Monday through Friday, 40 hours per week

Job Profile

Application Review Specialist

Job Duties

The New Student Application and Records Coordinator position collaborates with the admissions application processing team in the preparation of nearly 18,000 application records annually in an office environment that emphasizes timely customer service. There is frequent collaboration and contact with University staff, academic staff, faculty, and administrators. Currently, this position reports to the Assistant Director of Admissions.

Major Responsibilities

• Create new student records for all undergraduate application populations (freshman, transfer, re-entry, and international students).
• Evaluate and interpret PeopleSoft query results.
• Evaluate, develop, and implement record‑building processes as required for efficiency, effectiveness, student‑information system technology, and policy changes.
• When necessary, assist in the processing of daily USPS‑delivered application materials, including opening, sorting, and labeling documents.
• Perform and maintain digital file maintenance.
• Provide back‑up for reception area and perform other duties as assigned.

Key Job Responsibilities

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
• Prepares and audits complex records, edits documents, and reviews work done by others.

Required Qualifications

• H.S. Diploma
• Proficiency in utilizing technology, including PeopleSoft, ImageNow, CRM systems, Microsoft Office, and email, to effectively perform job duties.
• Able to maintain the confidentiality of all student inquiries, correspondence and records.
• Commitment to fostering an inclusive and welcoming environment.
• Demonstrated ability to plan, organize, and manage work efficiently while maintaining a high level of accuracy and attention to detail.
• Ability to assess situations critically, solve problems efficiently, and adapt quickly to changing processes and applications.

Preferred Qualifications

• Experience utilizing PeopleSoft and ImageNow functionality necessary to process applicant records.
• Demonstrated ability to interpret high school and post‑secondary transcripts.
• Ability to calculate grade point average.

Work Authorization & Eligibility

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices

Reasonable Accommodations UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920‑424‑1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

CBC & Reference Check Policy All candidates for employment are subject to a pre‑employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act) For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at [phone] for a paper copy.

UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Other Employer Information

The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose‑driven, people‑focused, and committed to stewardship.