Application Review Specialist

Universities of Wisconsin; Oshkosh (WI); On-site; USD 21,000 - 30,000; Full time

Job summary

University of Wisconsin Oshkosh is seeking an Application Review Specialist to support the Admissions team. The role involves creating student records, evaluating transcripts, and ensuring accurate data entry for about 18,000 applications annually in a fast-paced office setting.

This full-time, in-person position reports to the Assistant Director of Admissions and requires strong organizational skills, confidentiality, and the ability to adapt to policy changes and evolving technology such as

Qualifications

• H.S. Diploma
• Proficiency with PeopleSoft, ImageNow, CRM systems, Microsoft Office, and email.
• Maintain confidentiality of student inquiries and records.
• Commitment to an inclusive and welcoming environment.
• Plan, organize and manage work with high accuracy.
• Assess situations critically and adapt to changing processes.

Responsibilities

• Create new student records for undergraduate populations (freshman, transfer, re-entry, international).
• Evaluate and interpret PeopleSoft query results.
• Develop and implement record-building processes for efficiency and policy changes.
• Assist in processing daily USPS-delivered application materials (opening, sorting, labeling).
• Maintain digital file systems and records.
• Provide back-up for reception and other duties as assigned.
• Serve as a primary contact for information via phone, in person, and other channels.
• Schedule logistics for meetings, travel, and unit operations.
• Maintain methods and systems for electronic/physical records per policies.
• Prepare and audit complex records and edit documents.

Skills

PeopleSoft

ImageNow

CRM systems

Microsoft Office

Email

Confidentiality

Inclusive environment

Organization

Accuracy

Problem solving

Adaptability

Education

High School Diploma

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Application Review Specialist

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Application Review Specialist

Job Duties:

The New Student Application and Records Coordinator position collaborates with the admissions application processing team in the preparation of nearly 18,000 application records annually in an office environment that emphasizes timely customer service. There is frequent collaboration and contact with University staff, academic staff, faculty, and administrators. Currently, this position reports to the Assistant Director of Admissions. This is a full-time (40 hours per week), in-person position that is Monday through Friday.

Major Responsibilities Include:

• Create new student records for all undergraduate application populations (freshman, transfer, re-entry, and international students).

• Evaluate and interpret PeopleSoft query results.

• Evaluate, develop, and implement record‑building processes as required for efficiency, effectiveness, student-information system technology, and policy changes.

• When necessary, assist in the processing of daily USPS‑delivered application materials, including opening, sorting, and labeling documents.

• Perform and maintain digital file maintenance.

• Provide back‑up for reception area and perform other duties as assigned.

Key Job Responsibilities:

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records, edits documents, and reviews work done by others

Department:

Admissions

Compensation:

Starting at $18.50 commensurate with experience

Required Qualifications:

• H.S. Diploma

• Proficiency in utilizing technology, including PeopleSoft, ImageNow, CRM systems, Microsoft Office, and email, to effectively perform job duties.

• Able to maintain the confidentiality of all student inquiries, correspondence and records

• Commitment to fostering an inclusive and welcoming environment.

• Demonstrated ability to plan, organize, and manage work efficiently while maintaining a high level of accuracy and attention to detail.

• Ability to assess situations critically, solve problems efficiently, and adapt quickly to changing processes and applications.

Preferred Qualifications:

• Experience utilizing PeopleSoft and ImageNow functionality necessary to process applicant records

• Demonstrated ability to interpret high school and post‑secondary transcripts

• Ability to calculate grade point average

Contact Information:

For questions regarding your application and additional options to apply, contact Human Resources at [e-mail] or 920-424-1166.

Work Authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H‑1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e‑verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices:

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin’s Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre‑employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at [phone] for a paper copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.