Applicant Pool Only - Administrative Assistant

Navajo Tribal Utility Authority; Fort Defiance (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Navajo Preference

Navajo Veteran Preference

Job summary

Navajo Tribal Utility Authority is recruiting for an Administrative Specialist to support the Manager and district operations from Fort Defiance, AZ. The role focuses on confidential admin tasks, project tracking, and budget reporting within a busy utility district.

The ideal candidate has 3-5 years in administration and strong MS Office skills; Navajo Preference and Veteran Preference apply. This pool is used across NTUA districts.

Qualifications

• Associates' Degree in Business Administration or Office Administration.
• 3-5 years' Administrative experience.
• 3-5 years' experience in Computer Systems.
• Proficient in MS Office Suite (Word, Excel, Access, PowerPoint, Project Management, and Outlook).
• Requires a Valid Driver's License (subject to motor vehicle review).

Responsibilities

• Provides confidential administrative support to the Manager.
• Tracks and monitors status of special projects or assignments on an ongoing basis.
• Tracks and monitors budgets and provides an accurate report to the District Manager and Management.
• Composes letters and memorandums from dictation, verbal direction or from knowledge of company policy or procedures.
• Plans and coordinates the development and maintenance of forms control, control procedures, office communications, and clerical work standards.
• Supervises the investigation of existing and proposed administrative systems and procedures; recommends simplifications and improvements.
• Assists in establishing quality levels and standards of secretarial and clerical functions within the division.
• Researches information, compiles statistics, gathers and computes data.
• Screens visitors, telephone calls, incoming mail, publications and other correspondence; answers queries on procedures and policies.
• Disseminates work to clerical staff, establishes priorities and resolves day-to-day operation problems.
• Coordinates processing of paperwork and records changes among departments.
• Collects information needed by supervisor for conference and reports.
• Meets with department heads regarding clerical needs and provides counsel on project scope and process.
• Resolves routine problems in the work area.
• Proofs and edits others' work.
• Makes arrangements for meetings and coordinates facilities.
• Performs other related duties as assigned.

Skills

Office administration

MS Office

Project management

Communication

Education

Associate's degree in Business Administration or Office Administration

Tools

MS Office Suite

MS Project

Outlook

MS Access

Job description

MINIMUM QUALIFICATIONS REQUIRED:

• High School Diploma or GED Certificate
• Associates' Degree in Business Administration or Office Administration.
• 3-5 years' Administrative experience.
• 3-5 years' experience in Computer Systems.
• Proficient in MS Office Suite (Word, Excel, Access, PowerPoint, Project Management, and Outlook).
• Requires a Valid Driver's License (subject to motor vehicle review).

JOB RESPONSIBILITIES AND PERFORMANCE OBJECTIVES:

• Provides confidential administrative support to the Manager.
• Tracks and monitors status of special projects or assignments on an ongoing basis.
• Tracks and monitors budgets and provides an accurate report to the District Manager and Management.
• Composes letters and memorandums from dictation, verbal direction or from knowledge of company policy or procedures.
• Plans and coordinated the development and maintenance of such activities as forms control, control procedures, efficiency of intra-company communications, office equipment controls, and clerical work standards.
• Supervises the investigation of existing and proposed administrative systems and procedures; makes recommendations directed toward simplification and improvements, and plans and coordinates their implementation.
• Assists in establishing quality levels and standards of secretarial and clerical functions within the division.
• Researches information, compiles statistics, gathers and computes various data.
• Screens visitors, telephone calls, incoming mail, publications and other correspondence. Answers inquires on procedures and policies relating to departmental functions.
• Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations.
• Coordinates processing of paperwork and records changes among several departments.
• Collects information needed by supervisor for conference and reports.
• Meets with department heads regarding clerical needs and provides counsel regarding scope and process of project requests.
• Resolves routine problems in work area.
• Proofs and edits work of others.
• Makes arrangements for meetings and coordinates facilities.
• Performs other related duties as assigned or requested.

This announcement is for an Applicant Pool to be used by all Districts. This announcement will close on Thursday, December 31, 2026. If you have any questions, please call NTUA Human Resources @ [phone].

Navajo Preference

Navajo Veteran Preference

This institution is an equal opportunity provider and employer.