Business Office/Human Resource Technician

Navajo Preparatory School Inc; Farmington (NM); On-site; USD 52,000 - 72,000; Full time

Job summary

Navajo Preparatory School Inc. is hiring a Payroll/HR Administrator to support the business office and HR operations in Farmington, NM.

The role includes payroll processing, benefits administration, onboarding/offboarding, and reporting, with strong emphasis on confidentiality and customer service. The successful candidate will manage deductions, 401k and tax reporting, stay compliant with federal and state laws, and collaborate with supervisors and vendors.

Qualifications

• AA degree in Accounting, Business or Finance or 2 years of relevant work experience (noted in qualifications).

Responsibilities

• Supports and efficiently carries out responsibilities in accordance with Navajo Preparatory School Board, Inc. (NPS) Policies and Procedures.
• Represents NPS in a manner reflecting professionalism which enhances community understanding of the program.
• Creates PRs for travel and reviews all reports before booking.
• Closes out travel and reports and refunds/or payments owed.
• Maintains confidentiality of student and staff information.
• Inputs, disburses and reconciles deductions for permanent, part-time, hourly employees; assists HR with records for taxing, financial and insurance organizations.
• Responsible for monthly payroll processing including pre-notes, spreadsheets, retro benefit deductions, garnishment payments, payroll deductions, confirming payroll cycle, reconciling liabilities, creating direct deposit files, printing pay advices and checks, managing 401k deductions, benefits distribution, ledger interface and payroll reports.
• Maintain processes to meet federal and state payroll laws; advise supervisors regarding payroll compliance.
• Assist with 401k review and payments to vendors; resolve issues as needed.
• Resolve payroll issues with internal stakeholders; calculate checks and reset passwords as needed.
• Responsible for tax deposits, unemployment audits, 401K reports and transmission to agencies; prepare tax information and reports.
• First point of contact for visitors to administration building.
• Assist with parent payments as required.
• Set up W-2s and ACA reports; audit reports for accuracy.
• Assist with annual audit and prepare relevant documents and reports.

Skills

Payroll processing

Customer service

Confidentiality

Numerical aptitude

Problem solving

Time management

Education

AA degree in Accounting, Business or Finance

Tools

iVisions

Job description

PURPOSE OF POSITION

Under the direction of the Division Director of Business & Human Services and Human Resources Manager, responsible for the support of the business office and human resource offices. Also responsible for the assisting in the administration of payroll, benefits, onboarding/offboarding paperwork, filing and other clerical duties. Administer and coordinate daily operations of human resources and CONCUR travel duties.

QUALIFICATIONS AND REQUIREMENTS

• An AA degree in Accounting, Business or Finance or 2 years of relevant work experience is required.
• Acts as the technical expert related to all payroll and benefit duties.
• Thorough knowledge of payroll software and the ability to learn new systems, experience in iVisions is preferred.
• Financial record-keeping techniques and management.
• Knowledge of general ledger accounting structure and reconciliations.
• Basic data entry, 10-key calculator, typewriter, operation of computer and assigned software.
• Knowledge of preparation, maintenance, verification and processing of payroll records.
• Oversees all benefit administration including but not limited to assist in administering benefit plans, 401K, insurance and all other benefits.
• Knowledge of applicable laws, rules and regulations related to assigned activities.
• Ability to process computer data to format and generate reports.
• Modern office practices, procedures, MacOS and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Professional interpersonal skills using tact, patience, and courtesy.
• Must be bondable.
• Aptitude for numbers; basic knowledge of mathematics.
• Ability to analyze and solve problems.
• Excellent customer service skills required.
• A valid driver's license and a safe driving record.
• Ability to assist in other areas of the Business and Human Resource Office.

Navajo/Indian preference:

Consideration for employment will be given to Navajo, American Indian or Alaskan Tribal member with the required documentation including the necessary qualifications to meet the minimum requirements of the position. The Navajo/Indian preference law shall apply in all aspects of the position.

CLASSIFICATION

Wage and Hour Law:

Non-Exempt Status

Note: Notwithstanding the above, this position is subject to possible furlough, or reduction in force under NPS, Inc. Personnel Policies, due to unforeseen reductions in program funding that requires such general program changes.

SUPERVISOR

Primary: Division Director of Business and Human Services/ Human Resources Manager

DUTIES & RESPONSIBILITIES

• Supports and efficiently carries out responsibilities in accordance with Navajo Preparatory School Board, Inc. (NPS) Policies and Procedures
• Represents NPS in a manner reflecting professionalism which enhances community understanding of the program
• Creates PRs for travel and reviews all reports before booking.
• Closes out travel and reports and refunds/or payments owed.
• Secures and protects the confidentiality of NPS, Inc. student and staff personnel information
• Inputs, disburses and reconciles statements for involuntary and voluntary deductions for permanent, part-time, hourly employees; assists human resources to maintain records for taxing, financial and insurance organizations
• Responsible for monthly payroll processing including but not limited to: preparing pre-notes, creating spreadsheets, processing retro benefit deductions, garnishment payments, payroll deductions, confirming payroll cycle, reconcile all payroll and interfund liabilities, creating direct deposit file, printing pay advices, printing checks, managing 401k deductions, running benefits distribution, running ledger accounting software interface and printing payroll reports. Manage final evaluation of all payroll data. Verify payroll changes to new, current and terminated employees.
• Maintain processes to meet federal and state payroll laws. Advise supervisors and timekeepers regarding payroll compliance with federal, tribal and state laws related to payments, benefits deductions and compensation. Trainer for time keeping/absence system, monitor changes for employees and approvers.
• Responsible for resolving absence time management system issues and concerns. Assist with routine system maintenance and upgrades. Manage implementation of release tax updates into the school accounting system. Identify, recommend and implement appropriate business process efficiencies in relation to payroll processing.
• Assist Human Resources with 401k review and electronically submit payments or other benefit vendors and resolve payment issues as needed.
• Resolve payroll issues and concerns with internal stakeholders such as employees, departments and schools through effective communication skills and customer service. Calculate checks as necessary. Resets passwords as needed for all programs.
• Responsible for calculation, preparation and transmittance of monthly and quarterly federal and state tax deposits, unemployment and unemployment wage audits, monthly 401K Contribution Summary Report and payment and resolve discrepancies as warranted. Provide required payroll data to a variety of federal, state and local agencies. Prepare and transmit tax information and reports to the New Mexico Department of Revenue, Internal Revenue Service and Social Security Administration.
• Serves as the first point of contact when visitors enter the administration building as needed.
• Responsible for taking parent payments as required.
• Responsible for set up of W-2 tables annually and the processing of annual W-2's/Affordable Care Act reports for both current and previous employees.
• Audit reports to ensure accuracy. Input enrollment/change data in a timely manner to coincide with transmittal to vendors and school payroll.
• Oversees all communication with insurance providers including billing, checking accuracy, coding and payment. Resolves any problems as needed.
• Assists with annual audit and prepare relevant documents and reports.
• Compiles employee information for 401K Census
• Assists with campus inventory and accountability of assets as needed
• Performs other duties as may be assigned.

EVALUATION

Will be evaluated in accordance with the Navajo Preparatory School Board, Inc. policies and procedures.