Apparel Production Coordinator & WIP Specialist

24 Seven Talent; Costa Mesa (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

24 Seven Talent in Orange County is seeking a Production Coordinator to support day-to-day production execution from PO issuance to final shipment. The role emphasizes strong Excel/data skills, meticulous attention to order data, and close collaboration with production management and factories.

You will maintain production WIPs, create and update POs, oversee On Order data, and monitor milestones and shipments.

Qualifications

• 2-5 years experience in apparel production, purchasing, sourcing, operations, or related field preferred.
• Strong Excel and spreadsheet management skills.
• Exceptional attention to detail and ability to work accurately with large amounts of order data.
• Strong organizational and follow-up skills.
• Comfortable managing multiple styles, POs, factories, and deadlines simultaneously.
• Strong written communication skills and ability to communicate clearly with overseas factory partners.

Responsibilities

• Maintain and update factory production WIPs across active programs and vendors.
• Track production from PO issuance through production, inspection, shipment, and receipt.
• Monitor key production milestones including approvals, production status, ex-factory dates, ship dates, and delivery dates.
• Follow up with factories on outstanding updates and ensure WIPs reflect current status.
• Identify late, missing, or at-risk milestones and escalate delays to the Production Manager.
• Help maintain a clear view of what requires action from factory, internal team, or customer.
• Create and issue purchase orders to factories based on approved order information.
• Ensure POs reflect style, color, treatment, quantity, cost, delivery requirements, ship method, and factory information.
• Review PO information for completeness and accuracy before release.
• Process PO revisions when quantities, costs, treatments, delivery dates, or other production details change.
• Maintain organized PO documentation and ensure current versions are filed and accessible.
• Communicate PO updates and revisions to factory partners.
• Own day-to-day maintenance and accuracy of the On Order sheet.
• Enter newly issued POs and required order information.
• Update production stages, factory information, quantities, dates, costs, and shipment information as orders progress.
• Maintain receiving and shipping information including cartons, BOL/container information, packing lists, units, invoices, and proforma invoices where applicable.
• Ensure changes made to POs, factory WIPs, and shipping documents are reflected in On Order.
• Regularly audit On Order against factory WIPs and source documentation to identify missing or conflicting information.
• Communicate directly with domestic and overseas factory partners regarding production status and required documentation.
• Follow up on outstanding WIP updates, production milestones, shipping information, and documentation.
• Request clarification when factory information is incomplete or inconsistent.
• Maintain clear documentation of factory commitments and updated delivery expectations.
• Escalate production risks, missed dates, and discrepancies to the Production Manager.

Skills

Excel & data

Attention to detail

Organization

Communication

Cross-functional collaboration

Tools

ERP systems

PLM systems

Production tracking software

Job description

24 Seven Talent in Orange County is seeking a Production Coordinator to support day-to-day production execution from PO issuance to final shipment. The role emphasizes strong Excel/data skills, meticulous attention to order data, and close collaboration with production management and factories.

You will maintain production WIPs, create and update POs, oversee On Order data, and monitor milestones and shipments.