Apartment Maintenance Coordinator

Bartsch Management; Brown Deer (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

A growing property management firm is seeking an Apartment Maintenance Coordinator to oversee maintenance activities, ensuring operational efficiency and reliability. The ideal candidate will have 2-4 years of experience in maintenance coordination and a strong customer service background. This full-time position offers competitive benefits, including medical coverage and a 401k plan.

Benefits

Paid time off

401k plan

Medical, dental, and vision coverage

Paid holidays

Qualifications

• 2-4 years of experience in maintenance coordination, facilities management, or similar roles.
• Strong knowledge of maintenance procedures, equipment, and tools.
• Ability to work under pressure and manage multiple tasks.

Responsibilities

• Plan and coordinate maintenance activities across the facility.
• Manage work orders and track maintenance records.
• Ensure compliance with safety regulations.

Skills

Customer service

Communication

Organizational skills

Detail-oriented

Self-motivation

Mechanical aptitude

Education

Associate’s or technical degree

Job description

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Bartsch Management is growing and looking to add to our accounting team!!

Benefits And Culture

Bartsch Management is growing! We take pride in our employees and the products and services we provide. We have a small family business culture with big business benefits. We offer paid time off, paid holidays, medical, dental, and vision coverage, a 401k plan, and employer contribution.

Skills, Knowledge, And Personal Characteristics

The following attributes are desirable for job success: ability to communicate effectively, ability to assert yourself, preference for detail work, ability to work well under pressure, self-motivation, and self-direction, ability to work with/without direct supervision.

Summary Of Functions

The Maintenance Coordinator is responsible for planning, scheduling, and coordinating maintenance activities across the facility to ensure equipment reliability and operational efficiency. This role involves managing work orders, tracking maintenance records, coordinating with internal teams and external vendors, and supporting preventive and corrective maintenance programs.

Major Duties And Responsibilities

Work Order Management:

• Create, prioritize, and track maintenance work orders in Rent Manager.
• Assign tasks to technicians and monitor work progress.
• Ensure timely closure of work orders and accurate documentation
  
  

Preventive Maintenance

• Develop and maintain preventive maintenance schedules.
• Review equipment performance and update appropriate spreadsheets as needed.
  
  

Inventory & Procurement

• Maintain inventory of maintenance supplies, spare parts, and tools.
• Coordinate with purchasing for ordering parts and materials.
• Track and manage vendor relationships and contracts.
  
  

Compliance & Safety

• Ensure maintenance activities comply with safety regulations and company policies.
• Maintain up-to-date records for inspections, certifications, and audits.
• Support safety initiatives and participate in safety meetings.
  
  

Reporting & Analysis

• Generate maintenance reports.
• Identify recurring issues and recommend improvements to reduce equipment failure.
  
  

Communication & Coordination

• Liaise between maintenance, production, and other departments to minimize disruptions.
• Coordinate with external contractors for specialized maintenance or repairs.
• Support onboarding and training of maintenance staff.
  
  

Ideal Candidate will have:

• Strong customer service background and skills.
• Projection of a professional image by following the dress code and appearance standards.
• Reliable transportation and valid driver’s license.
• Basic mechanical aptitude.
• A willingness to be trained.
• A positive, upbeat attitude.
• A work record of good attendance and punctuality.
• Strong knowledge of maintenance procedures, equipment, and tools.
• Strong organizational, time management, and communication skills.
• Working Knowledge of relevant safety regulations.
  
  

Experience: 2–4 years of experience in maintenance coordination, facilities management, or similar roles.

Education: Associate’s or technical degree preferred.

Job Type: Full-time

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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