AP Supervisor (88718)

Inter-Con Security; Pasadena (CA); In loco; USD 85.000 - 115.000; Tempo pieno

Descrizione del lavoro

Inter-Con Security Systems, Inc. is seeking an Accounts Payable Supervisor in Pasadena, CA to oversee daily AP operations, travel processing, and team performance.

You will drive accuracy, enforce controls, and partner with internal stakeholders and vendors to resolve issues and improve processes. The role requires a Bachelor's in Accounting and 5+ years of AP experience, including 1–2 years in supervision, with strong Excel and Coupa experience.

Competenze

• Minimum of a Bachelor's in Accounting or related field.
• 5+ years AP experience with 1-2 years in supervision in high-volume environment.
• 3+ years Travel experience in a high-volume environment.
• Strong analytical, organizational, and decision-making skills.
• Leadership ability to motivate and develop a team.

Mansioni

• Supervise Travel team associates, generate weekly reports, assist with booking, verification, and expense reviews.
• Maintain credit card processes.
• Resolve travel discrepancies with AMEX GBT and update hotel preferences.
• Supervise Accounts Payable specialists, including workload distribution and performance management.
• Review and oversee invoice processing in Coupa for accuracy and timely approvals.
• Monitor AP policies, procedures, and internal controls.
• Manage AP Customer Service inbox and resolve escalations.
• Partner with internal departments and vendors to resolve discrepancies.
• Analyze AP metrics and identify efficiency opportunities.
• Lead process improvement initiatives and system enhancements.
• Assist with month-end close activities, reporting and audits.
• Ensure compliance with company policies and regulatory requirements.
• Support Ad Hoc tasks and special projects.

Conoscenze

Advanced Excel

Analytical skills

Leadership

Communication skills

Formazione

Bachelor's degree in Accounting

Strumenti

Coupa

AMEX GBT

Salesforce

Descrizione del lavoro

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing afull range of physical security services to government and commercial customers on four continents.Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing afull range of physical security services to government and commercial customers on four continents.Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.

Job Summary

The Accounts Payable Supervisor reports to the Accounts Payable Director and is responsible for overseeing the daily operations of the Accounts Payable function, including invoice processing, vendor support, travel process and team performance management.

This role supervises AP and Travel staff, ensures timely and accurate processing of invoices, drives process improvements, maintains travel processes, and serves as a key point of escalation for internal stakeholders and vendors. The AP Supervisor plays a critical role in maintaining strong internal controls, meeting service level expectations, and supporting continuous improvement initiatives.

Expected Responsibilities

• Supervise and support Travel team Associates, will generate weekly reporting and assist with booking, verification, and expense review
• Maintain credit card process
• Troubleshoot Travel discrepancies and work directly with AMEX GBT to update hotel preferences
• Supervise and support a team of Accounts Payable Specialists, including workload distribution, training, and performance management
• Review and oversee invoice processing in Coupa, ensuring accuracy, completeness, and timely submission for approval
• Monitor and ensure adherence to AP policies, procedures, and internal controls
• Manage and prioritize the AP Customer Service inbox, resolving escalations and ensuring timely responses to inquiries
• Partner with internal departments and vendors to resolve discrepancies and improve processes
• Analyze AP metrics and performance, identifying opportunities for efficiency and improvement
• Lead and support process improvement initiatives and system enhancements
• Assist with month-end close activities, reporting, and audits as needed
• Ensure compliance with company policies and regulatory requirements
• Support and lead Ad Hoc tasks and special projects as assigned

Qualifications

• Bachelor’s degree in Accounting or related field from an accredited college
• Minimum of five (5) years of Accounts Payable experience, with at least 1–2 years in a supervisory or lead role preferred in a high-volume environment
• Minimum of three (3) years of Travel experience in a high-volume environmentStrong analytical, organizational, and decision-making skills
• Proven leadership skills with the ability to motivate and develop a team
• Strong written and verbal communication and interpersonal skills with the ability to work effectively across all levels of the organisation
• Highly responsive, self-motivated, and able to take ownership of responsibilities
• Advanced Excel skills (pivot tables, formulas) and proficiency in Microsoft Office
• Experience with Coupa, AMEX GBT, and/or Salesforce preferred
• Experience handling sensitive and confidential information
• Strong attention to detail, planning, and sense of urgency

Veterans

Inter-Con is passionate about hiring veterans. In fact, we’ve hired thousands of veterans over the years and plan to keep hiring as many as we can.

Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.