AP Specialist

Roesseljoy; Woburn (MA); On-site; USD 42,000 - 65,000; Full time

Job summary

Roesseljoy in Woburn, MA is seeking an organized Administrative/Accounts Payable Clerk to manage reception duties, greet guests, answer phones, and maintain a clean and professional office and conference rooms.

You will handle vendor invoices in QuickBooks Online, match them with supporting docs, ensure proper approvals and coding, produce weekly check runs, cut and mail checks, and file AP packages while upholding company accounting policies.

Qualifications

• Experience handling accounts payable processes.
• Ability to match invoices and code to accounts.
• Experience producing check runs and cutting checks.

Responsibilities

• Lead reception duties including greeting guests, answering phones, handling mail, and maintaining a clean, presentable office and conference rooms.
• Manage office supplies inventory to ensure it never runs out.
• Heavy QuickBooks Online use to process vendor invoices on regular basis.
• Match invoices to required supporting documentation, file documents as necessary.
• Ensure invoices are properly approved and coded to correct accounts.
• Produce a weekly check run report to determine what bill will be paid.
• Cut checks once approved to pay and mail out checks.
• File weekly A/P packages (check stub, invoice, PO and other supporting documentation).
• Ensure compliance with company accounting policies.

Skills

Reception duties

Vendor invoice processing

Accounts coding

Office organization

Attention to detail

Tools

QuickBooks Online

Job description

• The lead for all reception duties including greeting guests, answering phones, handling incoming and outgoing mail, receiving, organizing the office and conference room for cleanliness, present-ability and order
  
• Managing office supplies inventory to ensure it never runs out
  
• Heavy QuickBooks Online use to process vendor invoices on regular basis
  
• Match invoices to required supporting documentation, file documents as necessary
  
• Ensure invoices are properly approved and coded to correct accounts
  
• Producing a weekly check run report to determine what bill will be paid
  
• Cut checks once approved to pay and mail out checks
  
• File weekly A/P packages (check stub, invoice, PO and other supporting documentation)
  
• Ensure compliance with company accounting policies