AP Specialist

Elmington Living; Nashville (TN); On-site; USD 48,000 - 64,000; Full time

Job summary

Elmington Living, a premier property management company based in Nashville, TN, is seeking an AP Specialist to ensure accurate and efficient accounts payable processes across a portfolio of 25-30 sites. You will oversee invoices, check requests, vendor communications, and weekly check runs while supporting audits and month-end close.

The ideal candidate has a Bachelor’s degree in Accounting/Finance, 3+ years in AP, and proficiency with Excel, Word, Outlook, and accounting software such as

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Minimum of 3 years of accounts payable experience.
• High volume AP experience is preferred.
• Experience with Excel, Word and Outlook.
• Experience in Sage/Intacct, NexusPayables, iSolved People.

Responsibilities

• Process invoices and check requests accurately and timely to meet AP closing deadlines.
• Coordinate emails in the Accounts Payable inbox and promptly respond to inquiries.
• Manage a portfolio of 25-30 sites.
• Document and convey information regarding accounts with vendors and management.
• Process weekly check runs and move-out refunds.
• Investigate and resolve problems associated with invoice processing.
• Track outstanding cash disbursements and promptly resolve issues.
• Assist with financial audit requests related to accounts payable.
• Serve as a backup for other accounting specialists as needed.

Skills

Accounts payable

Attention to detail

Time management

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

Excel

Word

Outlook

Sage/Intacct

NexusPayables

iSolved People

Job description

Elmington Living is a premier property management company based in Nashville, TN. Through managing all of Elmington’s 70+ affordable and conventional owned assets, Elmington Living is committed to providing an unrivaled community experience for residents across the US. Elmington Living specializes in managing multi-family communities through outstanding on-site management and maintenance teams.

POSITION SUMMARY:

The AP Specialist will play a crucial role in ensuring the accuracy and efficiency of our accounts payable processes. This position involves overseeing the accounts payable function, processing invoices, coordinating with vendors, reconciling accounts, processing payments, responding to emails from our team and vendors, and assisting with financial audits. The ideal candidate will have a strong background in accounts payable, excellent organizational skills, and a commitment to accuracy and timeliness.

ESSENTIAL JOB FUNCTIONS:

• Process invoices and check requests accurately and timely to meet AP closing deadlines.
• Coordinate emails in the Accounts Payable inbox and promptly respond to inquiries.
• Manage a portfolio of 25-30 sites.
• Document and convey information regarding accounts with vendors and management.
• Process weekly check runs and move-out refunds.
• Investigate and resolve problems associated with invoice processing.
• Perform special projects, including 1099/1096 processing, throughout the year.
• Track outstanding cash disbursements and promptly resolve issues.
• Assist with financial audit requests related to accounts payable.
• Serve as a backup for other accounting specialists as needed.

SPECIFIC EDUCATION OR EXPERIENCE:

• Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Minimum of 3 years of accounts payable experience.
• High volume AP experience is preferred
• Experience with Excel, Word and Outlook
• Experience in Sage/Intacct, NexusPayables, iSolved People

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently sit, stand and walk.
• Regularly required to talk or hear.
• Frequently required to use hands or fingers to handle or feel objects, tools or controls.
• Occasionally required to climb or balance, stoop, kneel, crouch or crawl.
• Occasionally lift and/or move up to 25 pounds.
• Vision abilities to include close vision, distance vision, peripheral vision and the ability to adjust focus.
• The noise level in the work environment is usually moderate.
• Temperature in the workplace is typically moderate, though the ability to withstand seasonal cold and heat of the outdoors is necessary.

TRAVEL REQUIREMENTS:

The Elmington Experience
We’re creating a different kind of company at Elmington. We promise we will never be ordinary, which we hope you can see by this job description. There will be many days you simply aren’t comfortable. You will be pushed to accomplish more than you ever thought possible. You will be challenged by your team leader and your peers to achieve more and to find better ways. With that said, we know Elmington is not for everyone. BUT, if you believe in yourself, enjoy a challenge and appreciate working with exceptional people, then Elmington could very well be the last company you ever work for.
Elmingtont is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Elmington makes hiring decisions based solely on qualifications, merit, and business needs at the time.