AP Specialist

CFS; Nashville (TN); On-site; USD 30,000 - 39,000; Full time

Job summary

CFS in Nashville, TN is seeking an Accounts Payable Specialist to manage vendor invoices, coding, and documentation for a fast-paced hospitality operation.

The role emphasizes accuracy, vendor relations, and monthly reconciliations, with an on-site schedule and competitive hourly pay. Strong communication and organizational skills are essential to succeed.

Qualifications

• Prior Accounts Payable experience strongly preferred, ideally within hospitality, hotel, or service-oriented environments.
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Professional written and verbal communication skills
• Highly organized with the ability to manage multiple priorities effectively
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to sit for extended periods and perform computer-based work throughout the day
• Commitment to following organizational policies, procedures, and professional standards

Responsibilities

• Accurately review, code, and process vendor invoices
• Verify purchase orders and ensure proper documentation
• Process check requests and employee expense reports regularly
• Perform monthly account reconciliations and resolve discrepancies
• Maintain multiple vendor accounts while ensuring compliance with company policies and procedures
• Review, investigate, and reconcile invoice variances
• Maintain accurate and organized financial records
• Build and manage positive vendor relationships
• Prepare documentation and tax records for audits as required
• Support additional accounting and administrative duties as assigned

Skills

Attention to detail

Analytical skills

Communication skills

Organized

Vendor management

Time management

Tools

Microsoft Office

Excel

Outlook

Word

PowerPoint

Teams

Job description

About The Opportunity - Accounts Payable Specialist

We are partnering with a well-established hospitality organization in downtown Nashville to identify an experienced Accounts Payable Specialist. This position is ideal for a detail-oriented accounting professional who enjoys managing vendor relationships, maintaining accurate financial records, and supporting a fast-paced operation.

Nashville, TN

$22.00 - $28.00 per hour

Hospitality

Key Responsibilities - Accounts Payable Specialist

• Accurately review, code, and process vendor invoices
• Verify purchase orders and ensure proper documentation
• Process check requests and employee expense reports regularly
• Perform monthly account reconciliations and resolve discrepancies
• Maintain multiple vendor accounts while ensuring compliance with company policies and procedures
• Review, investigate, and reconcile invoice variances
• Maintain accurate and organized financial records
• Build and manage positive vendor relationships
• Prepare documentation and tax records for audits as required
• Support additional accounting and administrative duties as assigned

Qualifications - Accounts Payable Specialist

• Prior Accounts Payable experience strongly preferred, ideally within hospitality, hotel, or service-oriented environments
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Professional written and verbal communication skills
• Highly organized with the ability to manage multiple priorities effectively
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to sit for extended periods and perform computer-based work throughout the day
• Commitment to following organizational policies, procedures, and professional standards

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