AP Specialist

Jobot; Boca Raton (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Jobot is seeking an Accounts Payable Specialist in Boca Raton, FL to join the Finance & Accounting team. The role reports to the Accounts Payable Manager and will serve as a key contact for vendors and field teams, ensuring accurate invoice processing across multiple entities.

You will manage high-volume AP, review documentation, match invoices to POs, input data, and help with month-end close. The ideal candidate thrives in a fast-paced environment and emphasizes accuracy and communication.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience processing a high volume of invoices.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel.
• Experience with accounting software or an ERP system.
• Ability to manage multiple priorities and deadlines.
• Professional and customer-service-oriented approach to vendor relationships.

Responsibilities

• Manage accounts payable using accounting software and related systems.
• Process AP for multiple entities and vendors.
• Review invoices for appropriate documentation and approvals.
• Match invoices against purchase orders, pricing, payment terms and other charges.
• Perform invoice and general-ledger data entry.
• Code invoices accurately to the appropriate accounts.
• Generate purchase orders when necessary.
• Maintain organized vendor and invoice documentation.
• Communicate with vendors regarding invoices, payments and account questions.
• Maintain professional relationships with vendors and internal field teams.
• Monitor correspondence and respond to AP-related inquiries.
• Research and resolve invoice discrepancies.
• Assist with vendor statement reconciliations.
• Support payment processing and other AP activities.
• Assist with month-end close activities as needed.
• Maintain accurate vendor information and documentation.
• Identify opportunities to improve AP processes and procedures.
• Perform other accounting duties as assigned.

Skills

Accounts Payable

High invoice volume

Multi-entity AP

PO matching

Excel proficiency

Vendor communication

Tools

ERP system

Job description

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Job details:

2–5 years AP + high invoice volume + multi-entity + PO matching + strong Excel + vendor communication

This Jobot Job is hosted by: Anne-Laure McGrory

Salary: $50,000 - $60,000 per year

A bit about us:

We are a growing national provider of commercial restoration, reconstruction, renovation, roofing and capital-improvement services. We work with commercial customers across industries including healthcare, senior living, hospitality, multifamily, institutional and office environments.

Our Finance & Accounting team plays an important role in supporting the company's operations and maintaining strong relationships with vendors and internal field teams. As the organization continues to grow, we're looking for detail-oriented professionals who take ownership of their work and understand the importance of accuracy, communication and follow-through.

Why join us:

• Join a growing national organization in the commercial restoration and construction space
• Work with a collaborative Finance & Accounting team
• Build relationships with vendors and internal field teams
• Gain exposure to a multi-entity AP environment
• Take ownership of meaningful accounting responsibilities
• Work in a fast-paced environment where accuracy and follow-through matter
• Opportunity to grow your accounting knowledge and experience
• Join a team supporting a national operation with diverse commercial projects

Job Details:

Our client is a growing national provider of commercial restoration, reconstruction, renovation, roofing and capital-improvement services. The organization serves commercial customers across industries including healthcare, senior living, hospitality, multifamily, institutional and office environments.

We are seeking an **Accounts Payable Specialist** to join the Finance & Accounting team and report to the Accounts Payable Manager.

This position will serve as an important point of contact between the company, its vendors and field teams while ensuring invoices and related documentation are processed accurately and efficiently.

What You'll Do

• Manage accounts payable using accounting software and related systems
• Process AP for multiple entities and vendors
• Review invoices for appropriate documentation and approvals
• Match invoices against purchase orders, pricing, payment terms and other charges
• Perform invoice and general-ledger data entry
• Code invoices accurately to the appropriate accounts
• Generate purchase orders when necessary
• Maintain organized vendor and invoice documentation
• Communicate with vendors regarding invoices, payments and account questions
• Maintain professional relationships with vendors and internal field teams
• Monitor correspondence and respond to AP-related inquiries
• Research and resolve invoice discrepancies
• Assist with vendor statement reconciliations
• Support payment processing and other AP activities
• Assist with month-end close activities as needed
• Maintain accurate vendor information and documentation
• Identify opportunities to improve AP processes and procedures
• Perform other accounting duties as assigned

What We're Looking For

• 2+ years of accounts payable or related accounting experience
• Strong understanding of AP processes
• Experience processing a high volume of invoices
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel
• Experience with accounting software or an ERP system
• Ability to manage multiple priorities and deadlines
• Professional and customer-service-oriented approach to vendor relationships

Preferred Experience

• Construction or restoration industry experience
• Multi-entity AP experience
• Experience with purchase orders
• Job-cost accounting exposure
• Experience with subcontractors or construction vendors
• Acumatica or another construction ERP
• Experience with 3-way invoice matching
• Month-end close experience
• Vendor statement reconciliation

The Ideal Candidate

The ideal candidate is detail-oriented, organized and comfortable working in a high-volume AP environment. They communicate well with vendors and internal teams, take ownership of discrepancies and follow issues through to resolution.

Construction or restoration experience is a plus, but strong AP professionals from other industries with multi-entity, PO-based or high-volume environments are encouraged to apply.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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