AP Manager

Vaco Recruiter Services; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Our client, a prestigious Boston-based law firm, seeks an experienced Accounts Payable Manager to lead and stabilize the AP function and oversee the AP team.

The role emphasizes processing accuracy, vendor payments, month-end support, and driving process improvements to increase efficiency and internal controls in a fast-paced professional services environment.

Qualifications

• 5+ years of progressive Accounts Payable experience with leadership responsibilities.
• Experience as AP Manager, AP Supervisor, or Senior AP Lead.
• Experience in large organization and professional services environment.
• Strong vendor management and invoice processing background.
• Excellent organizational and communication skills.
• Ability to lead in fast-paced, deadline-driven settings.

Responsibilities

• Lead the day-to-day Accounts Payable function, ensuring timely and accurate processing of invoices and vendor payments.
• Supervise and mentor Accounts Payable staff while providing hands-on leadership when needed.
• Manage vendor relationships, including resolving payment issues and responding to inquiries.
• Oversee invoice processing, payment disbursements, check runs, and electronic payments.
• Perform AP reconciliations and support month-end close activities.
• Evaluate current AP processes and implement workflow improvements to increase efficiency and strengthen internal controls.
• Develop and maintain Accounts Payable process documentation and standard operating procedures.
• Help stabilize AP operations within a highly manual environment while identifying opportunities for automation and continuous improvement.
• Partner closely with Accounting and Finance leadership to ensure compliance with company policies and accounting best practices.

Skills

Accounts Payable

Leadership

Vendor management

Process improvement

Month-end close

Communication

Tools

Aderant

Elite/3E

Job description

Our client, a prestigious Boston-based law firm, is seeking an experienced Accounts Payable Manager (or Senior AP Lead) to provide leadership and oversight of its Accounts Payable function. This individual will be responsible for stabilizing daily AP operations, managing the AP team, driving process improvements, and ensuring timely and accurate invoice processing, vendor payments, and month-end support.
This is an excellent opportunity for an accounting professional with strong leadership experience in a large legal or professional services environment who enjoys improving processes and creating operational efficiencies.

Key Responsibilities

• Lead the day-to-day Accounts Payable function, ensuring timely and accurate processing of invoices and vendor payments.

• Supervise and mentor Accounts Payable staff while providing hands-on leadership when needed.

• Manage vendor relationships, including resolving payment issues and responding to inquiries.

• Oversee invoice processing, payment disbursements, check runs, and electronic payments.

• Perform AP reconciliations and support month-end close activities.

• Evaluate current AP processes and implement workflow improvements to increase efficiency and strengthen internal controls.

• Develop and maintain Accounts Payable process documentation and standard operating procedures.

• Help stabilize AP operations within a highly manual environment while identifying opportunities for automation and continuous improvement.

• Partner closely with Accounting and Finance leadership to ensure compliance with company policies and accounting best practices.

Qualifications

• 5+ years of progressive Accounts Payable experience, including leadership or management responsibilities.

• Previous experience as an Accounts Payable Manager, AP Supervisor, or Senior AP Lead.

• Proven experience managing Accounts Payable operations within a large organization.

• Strong background in vendor management, invoice processing, payment disbursements, and month-end support.

• Demonstrated success leading process improvement initiatives and documenting workflows.

• Experience managing and developing Accounts Payable teams.

• Excellent organizational, communication, and problem-solving skills.

• Ability to thrive in a fast-paced, deadline-driven environment.

Preferred Qualifications

• Prior experience working within a large law firm or legal accounting environment strongly preferred.

• Experience in professional services accounting.

• Familiarity with legal accounting systems, including:

  • Aderant

  • Elite/3E

  • Other legal or professional services ERP platforms

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied.