AP Clerk

GOEBEL FIXTURE COMPANY; Nashville (TN); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Medical, dental, vision

Job summary

Carter-Haston in Nashville, TN is seeking an accounting professional to manage multi-entity AP/AR for 50+ residential communities. This role supports the corporate office, handling invoices, deposits, and vendor records with accuracy and discretion.

The ideal candidate has 2+ years in accounting/finance, strong MS Office skills, and a willingness to learn RealPage and Yardi. Hybrid schedule and professional growth opportunities offered.

Qualifications

• Associate or bachelor’s degree in accounting, finance or related field preferred or 2+ years of professional experience.
• Proficient in Microsoft Office Suite (Excel, OneDrive, Outlook, SharePoint, Teams, Word).
• Willingness to learn property management software such as RealPage and Yardi.
• Effectively communicates early, clearly, and often on tasks, questions, and challenges.
• Highly detail-oriented, accurate, and process-driven.
• Proactively take ownership of work and follow tasks through to completion without constant oversight.
• Remain calm, grounded, and positive when work is complex and time-sensitive.
• Ability to maintain confidentiality of sensitive information and demonstrate professional integrity.

Responsibilities

• Process multi-entity accounts payable (AP) and accounts receivable (AR) in the corporate office for 50+ multi-family residential communities and special purpose entities.
• Responsible for AP functions such as maintaining vendor records, recording invoices in AP subledger, processing electronic invoices, processing resident refund checks, assisting with weekly disbursements, verify year-end 1099 reporting, researching outstanding payable issues, and monitoring AP aging.
• Responsible for AR functions such as processing corporate bank deposits, applying vendor refunds, recording cash receipts in CR subledger, and researching outstanding deposit issues.
• Collaborate as a liaison to community teams to facilitate AP/AR processing and vendor review.
• Set up new vendors by obtaining W9 information, monitoring vendors in vendor credentialing, and inputting new vendor data into accounting system.
• Gather list of eligible capital expenditures for submission to lender for reimbursement from reserve escrow account and follow up on status of cash receipt.
• Assist with front desk operations during scheduled business hours 9am-5pm, when needed, such as greet visitors, provide parking validation, answer and redirect main office line phone calls, deliver metered mail to local post office or FedEx, pick up daily mail, and maintain clean common areas of the corporate office.
• Role may vary for different individuals with same title to be compliant with segregation of duties.
• Collaborate with other team members and departments to ensure accurate and efficient workflow.
• Assist with ad hoc requests for financial information and analysis.
• Ensure compliance by completing all courses on the Learning Management System by assigned due dates.
• Maintain a professional appearance, attitude, and consistent attendance record.
• Perform other duties as assigned.

Skills

Attention to detail

Communication

Ownership

Confidentiality

Time management

Education

Associate or bachelor’s degree in accounting/finance

2+ years professional experience

Tools

Microsoft Excel

RealPage

Yardi

Job description

• Base Pay $50,000.00 - $60,000.00 / Year
• Job Category Accounting/Finance, Hybrid
• Employee Type Full Time

Employment Philosophy

Carter-Haston places the highest emphasis on our culture of taking care of people. Our culture begins with a commitment to care for each other and is the foundation for developing positive relationships. We believe our success has been built upon our responsiveness to these relationships and our ability to act upon them with integrity. To help guide us towards this goal, all members of the Carter-Haston team follow a management approach rooted in the core principles of the 5 Basics and 5 Ps, ensuring excellence in property management.

The 5 Basics

• Community Appearance
• Intentional Presentation
• Exceptional Homes
• Resident Satisfaction

The 5 Ps

• Personality
• Purpose
• Passion
• Preparation

Carter-Haston is an Equal Opportunity Employer and a Drug Free Workplace and complies with ADA regulations as applicable.

Responsibilities

• Process multi-entity accounts payable (AP) and accounts receivable (AR) in the corporate office for 50+ multi-family residential communities and special purpose entities
• Responsible for AP functions such as maintaining vendor records, recording invoices in AP subledger, processing electronic invoices, processing resident refund checks, assisting with weekly disbursements, verify year-end 1099 reporting, researching outstanding payable issues, and monitoring AP aging
• Responsible for AR functions such as processing corporate bank deposits, applying vendor refunds, recording cash receipts in CR subledger, and researching outstanding deposit issues
• Collaborate as a liaison to community teams to facilitate AP/AR processing and vendor review
• Set up new vendors by obtaining W9 information, monitoring vendors in vendor credentialing, and inputting new vendor data into accounting system
• Gather list of eligible capital expenditures for submission to lender for reimbursement from reserve escrow account and follow up on status of cash receipt
• Assist with front desk operations during scheduled business hours 9am-5pm, when needed, such as greet visitors, provide parking validation, answer and redirect main office line phone calls, deliver metered mail to local post office or FedEx, pick up daily mail, and maintain clean common areas of the corporate office
• Role may vary for different individuals with same title to be compliant with segregation of duties
• Collaborate with other team members and departments to ensure accurate and efficient workflow
• Assist with ad hoc requests for financial information and analysis
• Ensure compliance by completing all courses on the Learning Management System by assigned due dates
• Maintain a professional appearance, attitude, and consistent attendance record
• Perform other duties as assigned

Requirements

Qualifications

• Associate or bachelor’s degree in accounting, finance or related field preferred or 2+ years of professional experience
• Proficient in Microsoft Office Suite (Excel, OneDrive, Outlook, SharePoint, Teams, Word)
• Willingness to learn property management software such as RealPage and Yardi
• Effectively communicates early, clearly, and often on tasks, questions, and challenges
• Highly detail-oriented, accurate, and process-driven
• Proactively take ownership of work and follow tasks through to completion without constant oversight
• Remain calm, grounded, and positive when work is complex and time-sensitive
• Ability to maintain confidentiality of sensitive information and demonstrate professional integrity

Summary

Benefits Overview

Carter-Haston believes our employees are our most valuable asset and are essential to our continued success. This is why we proudly offer a comprehensive and valuable benefits package designed to fit the needs of our employees and their families.

We offer eligible associates the following:

• Competitive Compensation
• Paid Vacation, Sick Days, Holidays and Floating Holidays
• Medical, Dental, Vision and Disability Coverage