AP Clerk

United Surgical Partners International; Flagstaff (AZ); On-site; USD 38,000 - 49,000; Part time

Job summary

Flagstaff Bone and Joint Surgical Center is seeking an AP Clerk PRN to handle data entry for accounts payable, reconcile vendor statements, and code invoices against packing slips in Oracle Financials.

You will perform month-end close tasks, prepare 1099s, and maintain vendor files while interacting professionally with suppliers, physicians, and hospital staff in a fast-paced outpatient setting.

Qualifications

• High school graduate.
• Three years previous accounts payable experience preferable in a hospital or clinical environment.
• Experience using Oracle Financials or other ERP related system.
• Must have the skills necessary to operate the office equipment required to fulfill job duties.
• Ability to write routine reports.
• Medical terminology and computer experience beneficial
• Good communication skills.
• Ability to use time wisely in preparing work area to meet high-paced demand.
• Must be detail oriented.
• Must be able to communicate verbally and non-verbally in a professional manner.
• Must be able to adhere to hospital financial and admitting policies.
• Ability to promote positive relationships with patients and staff.
• Must know insurance verification and collection processes.
• Must have problem solving and decision making skills.
• Professional appearance.
• Must demonstrate excellent phone etiquette and exceptional customer service skills

Responsibilities

• Maintains record of requisitions, purchase orders, invoices and reconciles any discrepancies.
• Verifies invoices and contract pricing. Ensures PO, invoice and receiving documents are reconciled.
• Code and pay all invoices in a timely manner.
• Reconcile vendor issues related to credits and payments. Handle all vendor calls.
• Work with Materials Management department to resolve invoice problems and credits.
• Review and follow-up on vendor statements.
• Maintain vendor files.
• Process accurate data in Oracle with minimal errors.

Skills

Accounts payable

Data entry

Vendor reconciliation

Invoice processing

Communication skills

Time management

Attention to detail

Phone etiquette

Professional appearance

Problem solving

Medical terminology

Education

High school diploma

Tools

Oracle Financials

Job description

AP Clerk PRN

Welcome to Flagstaff Bone and Joint Surgical Center

At Flagstaff Bone and Joint Surgical Center, we are dedicated to providing exceptional outpatient orthopedic and musculoskeletal care in a patient-focused environment. Our team is committed to delivering high-quality surgical services with compassion, efficiency, and clinical excellence. Whether you work directly with patients or support operations behind the scenes, every role contributes to creating a positive experience for our patients and physicians.

JOB SUMMARY

The AP Clerk is responsible for data entry of accounts payable, reconciliation of vendor statements, coding and matching invoices to packing slips, running month end close and reports, running the weekly preliminary check runs to determine cash requirements, finalizing vendor check run, maintaining vendor files, maintaining monthly financial reports and year-end 1099 preparation, interacts with patients, patient’s families, doctors, fellow employees and vendors.

DUTIES INCLUDE:

• Maintains record of requisitions, purchase orders, invoices and reconciles any discrepancies
• Verifies invoices and contract pricing. Ensures PO, invoice and receiving documents are reconciled.
• Code and pay all invoices in a timely manner.
• Reconcile vendor issues related to credits and payments. Handle all vendor calls.
• Work with Materials Management department to resolve invoice problems and credits.
• Review and follow-up on vendor statements.
• Maintain vendor files.
• Process accurate data in Oracle with minimal errors.

Required Skills:

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS:

1. High school graduate.
2. Three years previous accounts payable experience preferable in a hospital or clinical environment.
3. Experience using Oracle Financials or other ERP related system.
4. Must have the skills necessary to operate the office equipment required to fulfill job duties.
5. Ability to write routine reports.
6. Medical terminology and computer experience beneficial
7. Good communication skills.
8. Ability to use time wisely in preparing work area to meet high-paced demand.
9. Must be detail oriented.
10. Must be able to communicate verbally and non-verbally in a professional manner.
11. Must be able to adhere to hospital financial and admitting policies.
12. Ability to promote positive relationships with patients and staff.
13. Must know insurance verification and collection processes.
14. Must have problem solving and decision making skills.
15. Professional appearance.
16. Must demonstrate excellent phone etiquette and exceptional customer service skills