AP & AR Specialist — Entry-Level Accounting

ndmhospitality; Kissimmee (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

NDM Hospitality is seeking an Accounting AP & AR Specialist to support high‑volume accounts payable, cash receipts, and general accounting across multiple business units. Ideal for recent graduates or early‑career accountants in a fast-paced, multi‑entity environment.

You will process AP invoices, manage vendor relationships, post journal entries, and assist with month‑end close while coordinating with property managers and operations teams.

Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 0–2 years of accounting experience or relevant internship.
• Proficiency in Excel (formulas, pivot tables, data analysis).
• Experience with property/accounting systems a plus.

Responsibilities

• Process high-volume AP invoices for retail and multi-family properties.
• Review invoices for accuracy, proper coding and approval routing.
• Match invoices to contracts, POs, service agreements and work orders.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly and ad-hoc payment runs (checks, ACH, wires).
• Record and reconcile incoming cash receipts, including tenant rent and miscellaneous income.
• Post rent receipts, late fees, and CAM recoveries.
• Investigate unapplied cash and deposit variances.
• Support daily, weekly, and monthly cash reconciliations.
• Prepare and post journal entries (accruals, prepaid expenses, allocations).
• Perform balance sheet reconciliations (cash, AP, AR, deposits, prepaids).
• Assist with month-end close for retail and multi-family entities.
• Support intercompany allocations and shared cost distributions.
• Maintain accurate property-level financial records.
• Support GAAP compliance and internal accounting policies.
• Organize documentation for invoices, reconciliations, and journal entries.
• Assist with audit requests and lender/ownership reporting.
• Communicate with property managers, operations, maintenance teams, and vendors.
• Assist with tenant AR communications.
• Support onboarding of new properties (vendor setup, account mapping).
• Identify process inefficiencies and recommend improvements.

Skills

Analytical thinking

Communication

Organizational skills

Accounting principles

Education

Bachelor's degree in Accounting or Finance

Tools

Excel

Yardi Voyager 7S

RealPage

Oracle NetSuite

Job description

NDM Hospitality is seeking an Accounting AP & AR Specialist to support high‑volume accounts payable, cash receipts, and general accounting across multiple business units. Ideal for recent graduates or early‑career accountants in a fast-paced, multi‑entity environment.

You will process AP invoices, manage vendor relationships, post journal entries, and assist with month‑end close while coordinating with property managers and operations teams.