Accounting AP & AR Specialist

NDM Hospitality Services; Kissimmee (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

NDM Hospitality is seeking an accounting AP & AR Specialist to support high-volume accounts payable and cash receipts across multiple properties. The role emphasizes accuracy, timely processing, and collaboration with property managers and operations.

The ideal candidate is a recent graduate or early-career accounting professional with strong Excel skills and a solid understanding of GAAP. Training will be provided for month-end close and property accounting processes.

Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 0–2 years of experience in accounting, AP, AR, or relevant internship experience.
• Strong understanding of accounting principles.
• Proficiency in Excel (formulas, pivot tables, data analysis).
• Excellent communication and organizational skills.
• Experience with Yardi Voyager 7S, RealPage, or Oracle NetSuite is a plus, but not required.
• Training will be provided for month-end close procedures and property accounting processes.

Responsibilities

• Process high-volume AP invoices for properties and vendors.
• Review invoices for accuracy, proper coding, and approval routing.
• Match invoices to contracts, POs, and service agreements.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly and ad-hoc payment runs (checks, ACH, wires).
• Record and reconcile incoming cash receipts, including rent and miscellaneous income.
• Post rent receipts, late fees, and CAM recoveries.
• Investigate unapplied cash and deposit variances.
• Support daily, weekly, and monthly cash reconciliations.
• Prepare and post journal entries; perform balance sheet reconciliations.
• Assist with month-end close for retail and multi-family entities.
• Support intercompany allocations and shared cost distributions.
• Maintain property-level financial records and assist with audits.

Skills

Excel proficiency

Strong communication

Organizational skills

Accounting principles

Education

Bachelor's degree in Accounting or Finance

Tools

Yardi Voyager 7S

RealPage

Oracle NetSuite

Job description

Accounting AP & AR Specialist

About Us

NDM Hospitality is a fast‑growing organization operating across hotel, retail, apartment, and restaurant industries. We are committed to operational excellence, innovation, and delivering exceptional service. We are seeking a detail‑oriented Accounting AP & AR Specialist to support accounting operations across multiple business units.

Position Summary

Ideal for recent graduates or early‑career accounting professionals. This role is responsible for high‑volume accounts payable processing, cash receipts management, and general accounting support. The ideal candidate is organized, analytical, and comfortable working in a fast‑paced, multi‑entity environment.

Key Responsibilities

Accounts Payable & Vendor Management

• Process high-volume AP invoices for retail and multi‑family properties.
• Review invoices for accuracy, proper coding, and approval routing.
• Match invoices to contracts, POs, service agreements, and work orders.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly and ad‑hoc payment runs (checks, ACH, wires).

Property Receipts / Accounts Receivable

• Record and reconcile incoming cash receipts, including tenant rent and miscellaneous income.
• Post rent receipts, late fees, and CAM recoveries.
• Investigate unapplied cash and deposit variances.
• Support daily, weekly, and monthly cash reconciliations.

General Ledger & Month-End Close Support

• Prepare and post journal entries (accruals, prepaid expenses, allocations).
• Perform balance sheet reconciliations (cash, AP, AR, deposits, prepaids).
• Assist with month‑end close for retail and multi‑family entities.
• Support intercompany allocations and shared cost distributions.

Property Accounting & Compliance

• Maintain accurate property‑level financial records.
• Support GAAP compliance and internal accounting policies.
• Organize documentation for invoices, reconciliations, and journal entries.
• Assist with audit requests and lender/ownership reporting.

Cross‑Functional Coordination

• Communicate with property managers, operations, maintenance teams, and vendors.
• Assist with tenant AR communications.
• Support onboarding of new properties (vendor setup, account mapping).
• Identify process inefficiencies and recommend improvements.

Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 0–2 years of experience in accounting, AP, AR, or relevant internship experience.
• Strong understanding of accounting principles.
• Proficiency in Excel (formulas, pivot tables, data analysis).
• Strong communication and organizational skills.
• Experience with Yardi Voyager 7S, RealPage, or Oracle NetSuite is a plus, but not required.
• Training will be provided for month‑end close procedures and property accounting processes.

NDM Hospitality is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.