AP/AR Specialist

Disa Technologies, Inc.; Casper (WY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Benefits after 30 days

PTO 80 hours/year, increasing with-ten

Hybrid schedule

9 paid holidays

Job summary

DISA Tech™, Inc. is seeking an AP/AR Specialist to manage day-to-day accounts payable and receivable as we scale. You'll process vendor activity for equipment, materials, testing, and contractors, and handle customer invoicing, payments, and collections.

Work closely with Senior Accountant and Controller, supporting month-end close and shaping AP/AR processes. We value accuracy at high volumes, with a focus on data integrity and process improvements.

Qualifications

• 2 to 4 years of accounts payable and/or accounts receivable experience
• Experience with NetSuite is a plus
• Experience with Ramp or a similar spend management tool is a plus
• Background in mining, mineral processing, energy, manufacturing, or another technical or field-heavy industry is helpful but not required

Responsibilities

• Process full-cycle accounts payable: invoice intake, coding, approval routing, and payment runs (ACH, wire, check)
• Code invoices accurately by project, department, and cost center
• Set up and maintain vendor records, including W-9 collection, insurance certificates, and banking details
• Manage company card activity in Ramp: receipt collection, coding, policy follow-up, and reconciliation
• Reconcile vendor statements and resolve discrepancies
• Support 1099 preparation and filing at year end
• Prepare and send customer invoices accurately and on time
• Record and apply customer payments, and keep customer records current
• Monitor AR aging, follow up on past-due balances, and resolve billing questions
• Track and invoice intercompany and related-party activity
• Prepare AP and AR aging reports and support month-end accruals and reconciliations
• Help pull documentation for audit requests and internal control reviews
• Suggest ways to tighten workflows and make better use of NetSuite and Ramp as volume grows.

Skills

Accounts payable

Accounts receivable

Excel skills

Communication

Education

Associate’s degree or coursework in Accounting/Finance

Accounting/Finance coursework

Tools

NetSuite

Ramp

Job description

ABOUT DISA TECH

DISA Tech™, Inc. (DISA Tech) advances mineral processing through its patented high-pressure slurry ablation technology (HPSA™). The HPSA platform promotes selective mineral liberation to improve recovery, product quality, and overall processing efficiency across a wide range of critical minerals and materials. By helping recover more value from every ton processed, we support a more efficient and resilient mineral supply chain.

DISA Tech is growing, and we are building out the finance team to support that growth.

THE ROLE

We're looking for an AP/AR Specialist to run the day-to-day accounts payable and accounts receivable functions as we scale. You'll process vendor activity tied to equipment, materials, testing, and contractors, and you'll handle customer invoicing, payments, and collections. You'll work closely with the Senior Accountant and Controller and support month-end close. Because our finance processes are still being built out, you'll also help shape how AP and AR get done here.

WHAT YOU'LL DO

Accounts Payable

• Process full-cycle accounts payable: invoice intake, coding, approval routing, and payment runs (ACH, wire, check)
• Code invoices accurately by project, department, and cost center, including R&D, equipment, testing, and corporate overhead
• Set up and maintain vendor records, including W-9 collection, insurance certificates, and banking details, with appropriate controls around changes
• Manage company card activity in Ramp: receipt collection, coding, policy follow-up, and reconciliation
• Reconcile vendor statements and resolve discrepancies, duplicate charges, and past-due items
• Support 1099 preparation and filing at year end

Accounts Receivable

• Prepare and send customer invoices accurately and on time, based on contracts, purchase orders, and project milestones
• Record and apply customer payments, and keep customer records current
• Monitor AR aging, follow up on past-due balances, and work with project leads to resolve billing questions
• Track and invoice intercompany and related-party activity

Close and Process Support

• Work with operations and project teams to get approvals and supporting documentation in a timely way
• Prepare AP and AR aging reports and support the Senior Accountant with month-end accruals and reconciliations
• Help pull documentation for audit requests and internal control reviews
• Suggest ways to tighten workflows and make better use of NetSuite and Ramp as volume grows.

WHAT WE'RE LOOKING FOR

• 2 to 4 years of accounts payable and/or accounts receivable experience, ideally with exposure to both
• Experience with NetSuite is a plus
• Experience with Ramp or a similar spend management tool is a plus
• Background in mining, mineral processing, energy, manufacturing, or another technical or field-heavy industry is helpful but not required
• Comfortable handling high transaction volume with a strong eye for detail
• Solid Excel skills (VLOOKUPs, pivot tables, basic reconciliations)
• Good communicator who can chase down approvals and past-due payments without creating friction with colleagues, vendors, or customers
• Comfortable in a fast-moving company where processes are still being built
• Associate’s degree or coursework in Accounting, Finance, or a related field is a plus but not required

Base salary of $60,000 to $70,000 based on location and experience

Up to 10% annual bonus potential

• Benefits coverage begins after 30 days of employment
• 80 hours of PTO per year to start, increasing with tenure, plus 9 paid holidays
• Hybrid schedule with limited in-office time