AP/AR Coordinator

Mitsui E&P USA, LLC; Houston (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

Mitsui & Co. Houston seeks an AP/AR Coordinator to handle day-to-day processing using Microsoft Dynamics and NetSuite, ensuring timely transactions and accurate records.

You will collaborate with Accounting, Treasury and other stakeholders, assist month-end close, tax compliance, and audit requests in a professional office setting. The role requires 1–3 years in Accounting, experience with Dynamics or NetSuite, and a degree in accounting related field.

Qualifications

• 1–3 years direct experience in Accounting, AP/AR preferred.
• Experience with Microsoft Dynamics and NetSuite is preferred.
• Associate’s or Bachelor’s Degree in Accounting, Finance, or Business Administration preferred.
• Knowledge of tax compliance and audit support is beneficial.

Responsibilities

• Process accounts payable activities, including vendor invoices, payment requests, and related documentation.
• Process accounts receivable activities, including customer invoicing, cash application, and related account maintenance.
• Maintain accurate accounting records and process transactions using Microsoft Dynamics (Business Central) and NetSuite.
• Research and resolve routine invoices, billing, payment, and transaction discrepancies.
• Assist with monthly close activities, including account reconciliations, supporting schedules, and routine journal entries as assigned.
• Coordinate with the Treasury team on payment processing, cash receipts, and other AP/AR-related cash activities.
• Assist with tax compliance activities, including Forms W-9 and 1099 and preparation of supporting information for tax filings.
• Assist with internal and external audit requests and preparation of supporting documentation.
• Maintain accounting records and support documentation in accordance with company procedures and internal control requirements.
• Assist with accounting process improvements and other activities as needed.

Skills

Accounts payable

Accounts receivable

Attention to detail

Independent work

Cross-cultural environment

Education

Associate or Bachelor's Degree in Accounting/Finance/Business Administration

Tools

Microsoft Dynamics

NetSuite

Excel

Job description

The AP/AR Coordinator is responsible for day-to-day accounts payable and accounts receivable processing using Microsoft Dynamics and NetSuite. The position supports accurate and timely transaction processing and recordkeeping and works closely with Accounting, Treasury, and other internal stakeholders. The role also assists with month-end close, tax compliance, audit requests, and other accounting activities as assigned.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Process accounts payable activities, including vendor invoices, payment requests, and related supporting documentation.
• Process accounts receivable activities, including customer invoicing, cash application, and related account maintenance.
• Maintain accurate accounting records and process transactions using Microsoft Dynamics (Business Central) and NetSuite.
• Research and resolve routine invoices, billing, payment, and transaction discrepancies.
• Assist with monthly close activities, including account reconciliations, supporting schedules, and routine journal entries as assigned.
• Coordinate with the Treasury team on payment processing, cash receipts, and other AP/AR-related cash activities.
• Assist with tax compliance activities, including Forms W-9 and 1099 and preparation of supporting information for tax filings.
• Assist with internal and external audit requests and preparation of supporting documentation.
• Maintain accounting records and support documentation in accordance with company procedures and internal control requirements.
• Assist with accounting process improvements and other activities as needed.

REQUIRED SKILLS & ABILITIES:

• Basic knowledge of accounts payable, accounts receivable, and general accounting processes.
• Basic business skills and knowledge (understanding normal business flow and ability to understand business documents such as contracts, invoices, and official letters)
• Ability to process accounting transactions accurately and timely.
• Strong attention to detail and organizational skills.
• Strong Microsoft Office Skills (especially Microsoft Excel)
• Ability to work independently with appropriate supervision and collaborate effectively with internal and external stakeholders.
• Ability to adapt to a cross-cultural environment

EDUCATION & EXPERIENCE:

• More than 1-3 years direct experience in Accounting, account payable, account receivable function preferred.
• Accounting system (especially Business Central or NetSuite) preferred
• Associate’s or Bachelor’s Degree in Accounting, Finance, Business Administration or related field preferred

LANGUAGE SKILLS:

Fluent verbal and written skills in English.

LICENSES, CERTIFICATES, REGISTRATIONS:

None

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

The role involves prolonged periods of sitting and may require routine movement around the office to communicate with different groups.

Disclaimer

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their leader, subject to reasonable accommodation.

MEMS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.