Accounts Payable (AP) Clerk

M THEORY CONSULTING GROUP LLC; Los Angeles (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

M THEORy CONSULTING GROUP LLC in Los Angeles seeks a detail-oriented accounts payable professional to manage invoice processing, vendor records, and payment processing. The role emphasizes accuracy, timely processing, and collaboration with internal teams.

The ideal candidate will have experience with QuickBooks and Microsoft Dynamics 365 Business Central, strong data entry skills, and solid Excel proficiency to support month-end closings and 1099 tax documentation.

Qualifications

• Experience with invoice processing and payment processing.
• Three-way matching experience with POs and receiving documents.
• Vendor management including inquiries and reconciliation.
• AP reconciliation and month-end support responsibilities.

Responsibilities

• Invoice Processing: Review, code, enter, and verify invoices; perform three-way matching against purchase orders and receiving documents.
• Payment Processing: Prepare and process weekly check runs, ACH payments, wire transfers, and credit card payments.
• Vendor Management: Maintain vendor records, respond to vendor inquiries, reconcile vendor statements, and resolve billing discrepancies.
• AP Reconciliation: Reconcile vendor accounts and assist with monitoring AP aging and outstanding invoices.
• Expense Reports: Review and process employee travel, business, and entertainment expense reports.
• Month-End Support: Assist with month-end closing activities, including AP reconciliations and accruals as needed.
• Tax Compliance: Assist with annual Form 1099 preparation and filing and maintain required vendor tax documentation.
• Recordkeeping: Maintain organized and accurate AP records and supporting documentation.
• Other Accounting Support: Assist with other accounting and administrative duties as assigned.

Skills

Attention to Detail

Organization

Accuracy

Communication

Problem-Solving

Time Management

Confidentiality

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business

High school diploma or GED

Tools

QuickBooks

Microsoft Dynamics 365 Business Central

Microsoft Excel

ERP/Accounting Systems

Job description

Job Description

Education & Experience

• High school diploma or equivalent (GED) required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1–3 years of experience in accounts payable, bookkeeping, or a related accounting role.
• Experience with invoice processing, vendor accounts, and payment processing preferred.

Technical Skills

• Proficiency with accounting software such as QuickBooks and Microsoft Dynamics 365 Business Central.
• Strong data entry and 10-key skills with a high level of accuracy.
• Proficiency in Microsoft Office, particularly Excel, including formulas, VLOOKUP/XLOOKUP, and pivot tables.
• Ability to work with ERP/accounting systems and maintain accurate electronic records.

Job Responsibilities

• Invoice Processing: Review, code, enter, and verify invoices; perform three-way matching against purchase orders and receiving documents.
• Payment Processing: Prepare and process weekly check runs, ACH payments, wire transfers, and credit card payments.
• Vendor Management: Maintain vendor records, respond to vendor inquiries, reconcile vendor statements, and resolve billing discrepancies.
• AP Reconciliation: Reconcile vendor accounts and assist with monitoring AP aging and outstanding invoices.
• Expense Reports: Review and process employee travel, business, and entertainment expense reports.
• Month-End Support: Assist with month-end closing activities, including AP reconciliations and accruals as needed.
• Tax Compliance: Assist with annual Form 1099 preparation and filing and maintain required vendor tax documentation.
• Recordkeeping: Maintain organized and accurate AP records and supporting documentation.
• Other Accounting Support: Assist with other accounting and administrative duties as assigned.

Skills & Competencies

• Attention to Detail: Ability to identify duplicate invoices, mathematical errors, discrepancies, and unauthorized charges.
• Organization: Ability to manage a high volume of invoices, payments, and electronic records while meeting deadlines.
• Accuracy: Strong attention to detail and commitment to maintaining accurate financial records.
• Communication: Professional communication skills when working with vendors, employees, and internal departments.
• Problem-Solving: Ability to investigate discrepancies and resolve issues in a timely manner.
• Time Management: Ability to prioritize multiple tasks and meet payment and accounting deadlines.
• Confidentiality: Ability to handle sensitive financial and vendor information appropriately.