AP/AR Billing Specialist

Accentuate Staffing; Morrisville (NC); On-site; USD 55,000 - 70,000; Full time

Job summary

Accentuate Staffing is actively recruiting for an AP/AR Billing Specialist for our client in Morrisville, NC 27560. The AP/AR Billing Specialist is responsible for accurate and timely processing of customer billing, accounts receivable, accounts payable, and related accounting transactions.

The role supports day-to-day accounting operations, ensuring invoices are prepared, recorded, processed, and reconciled, while collaborating with customers, vendors, and internal teams to resolve billing

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 3-5 years of progressive accounting, AR/AP, or related experience.
• Strong understanding of accounting principles and financial reporting.
• Experience with an ERP/accounting system.
• Strong Excel skills, including formulas, lookups, PivotTables, and data analysis.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and issue customer invoices accurately and timely based on contracts, purchase orders, sales orders, and supporting documentation.
• Review billing information for accuracy, including pricing, quantities, terms, taxes, freight, and applicable charges.
• Process customer payments and accurately apply cash receipts to customer accounts.
• Monitor accounts receivable aging and follow up on outstanding customer balances.
• Contact customers regarding past-due invoices and assist with collection activities.
• Research and resolve customer billing discrepancies, credits, short payments, and account issues.
• Prepare credit memos, debit memos, and other account adjustments as authorized.
• Maintain accurate customer account records and supporting documentation.
• Assist with monthly accounts receivable reconciliations and month-end close activities.
• Provide management with accounts receivable reports and status updates as requested.
• Assist with vendor invoices and payable processes.
• Verify invoices against orders, receiving records, and contracts.
• Enter invoices into accounting system and ensure proper GL coding.
• Assist with weekly vendor payment runs.
• Respond to vendor inquiries regarding invoice status and payments.

Skills

Excel

Analytical skills

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Tools

ERP system

Job description

Accentuate Staffing is actively recruiting for an AP/AR Billing Specialist for our client in Morrisville, NC 27560. The AP/AR Billing Specialist is responsible for the accurate and timely processing of customer billing, accounts receivable, accounts payable, and related accounting transactions. This position supports the day-to-day accounting operations by ensuring invoices are properly prepared, recorded, processed, and reconciled. The AP/AR Billing Specialist works closely with customers, vendors, purchasing, operations, and internal management to resolve billing and payment issues and maintain accurate financial records.

Responsibilities:

Accounts Receivable / Billing

• Prepare and issue customer invoices accurately and timely based on contracts, purchase orders, sales orders, and supporting documentation.
• Review billing information for accuracy, including pricing, quantities, terms, taxes, freight, and applicable charges.
• Process customer payments and accurately apply cash receipts to customer accounts.
• Monitor accounts receivable aging and follow up on outstanding customer balances.
• Contact customers regarding past-due invoices and assist with collection activities.
• Research and resolve customer billing discrepancies, credits, short payments, and account issues.
• Prepare credit memos, debit memos, and other account adjustments as authorized.
• Maintain accurate customer account records and supporting documentation.
• Assist with monthly accounts receivable reconciliations and month-end close activities.
• Provide management with accounts receivable reports and status updates as requested.

Accounts Payable

• Receive, review, and process vendor invoices for payment.
• Verify invoices against purchase orders, receiving records, contracts, and other supporting documentation.
• Obtain appropriate approvals for invoices in accordance with company procedures.
• Enter invoices and related transactions accurately into the accounting system.
• Research and resolve discrepancies between invoices, purchase orders, and receiving documentation.
• Maintain accurate vendor records and assist with vendor account reconciliations.
• Process employee expense reports and credit card transactions as assigned.
• Assist with preparation of weekly or scheduled vendor payment runs.
• Respond to vendor inquiries regarding invoice status, payment status, and account discrepancies.
• Ensure invoices are properly coded and recorded in the appropriate general ledger accounts.

Accounting and Administrative Support

• Assist with month-end and year-end closing activities.
• Reconcile selected balance sheet and subsidiary accounts.
• Maintain organized and accurate accounting records and supporting documentation.
• Assist with audits by providing requested invoices, payment records, reconciliations, and other documentation.
• Support the Accounting Manager or Controller with special accounting projects and analysis as assigned.
• Identify opportunities to improve billing, collections, invoice processing, and accounting procedures.
• Maintain confidentiality of financial, customer, vendor, and company information.
• Perform other duties as assigned.

Requirements:

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 3-5 years of progressive accounting, financial analysis, AR/AP, or related experience.
• Strong understanding of accounting principles and financial reporting.
• Experience performing account reconciliations and analyzing financial information.
• Experience with an ERP/accounting system.
• Strong Excel skills, including formulas, lookups, PivotTables, and data analysis.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and exercise sound judgment.
• Strong written and verbal communication skills.