AP/AR Administrative Assistant – Transportation Dept

Fort Bend; Rosenberg (TX); On-site; USD 25,000 - 32,000; Full time

Job summary

Fort Bend County is seeking an Administrative Assistant for the AP/AR-Transportation Department in Rosenberg, TX. The role handles multi-line phone inquiries, mail distribution, billing, travel coordination, and purchase order processing using Lawson.

Strong Excel skills and accounting experience are required to support grant reporting and monthly financial duties. The candidate will assist with audits, reconciliations, vendor inquiries, and document management, while contributing to

Qualifications

• High school diploma or GED required; accounting coursework preferred.
• 3 years accounts payable or general accounting experience.
• Strong communication and problem-solving skills.
• Proficient in Excel and familiar with accounting software.

Responsibilities

• Answer incoming phone calls on a multi-line system and route questions.
• Receive and distribute incoming mail and interoffice correspondence.
• Submit monthly copier readings and monitor supplies.
• Assist with weekly credit card transfers and monthly ticket sales reports.
• Handle purchase orders/requisitions; verify goods/services and enter into Lawson.
• Audit contractor invoices for accuracy and prepare allocation spreadsheets.
• Process invoices for payment and respond to vendor inquiries; coordinate travel arrangements.
• Reconcile contractor fare deposits to manifests and invoices.
• Verify AP payments and GL transactions for grant reporting.
• Maintain files and documentation; reconcile procurement card statements.
• Assist with monthly auditor's reports; maintain AP subledger for contracts and work authorizations.
• Assist with program activities and develop hand-outs.
• Review toll charges and request journal entries for fuel.
• Participate in emergency management duties during a local state of disaster.

Skills

Verbal & written communication

Problem solving

Microsoft Excel

Accounting software

Interpersonal skills

Education

High School Diploma/GED

Accounting coursework

Tools

Lawson

Job description

Fort Bend County is seeking an Administrative Assistant for the AP/AR-Transportation Department in Rosenberg, TX. The role handles multi-line phone inquiries, mail distribution, billing, travel coordination, and purchase order processing using Lawson.

Strong Excel skills and accounting experience are required to support grant reporting and monthly financial duties. The candidate will assist with audits, reconciliations, vendor inquiries, and document management, while contributing to