Administrative Assistant-AP/AR-Transportation Dept.

Fort Bend County; United States; On-site; USD 25,000 - 30,000; Full time

Job summary

Fort Bend County is seeking an Administrative Assistant for the Transportation Dept. The role focuses on AP/AR tasks, invoice processing, and supporting department operations in a county office setting.

The position requires attention to detail, strong communication, and proficiency with Excel and Lawson. This is a full-time, on-site role based in Texas with competitive benefits.

Qualifications

• High School Diploma or GED required; associate degree in accounting preferred.
• 3 years job-related accounts payable or general accounting experience.
• Strong verbal and written communication and problem-solving skills.
• Proficient in Microsoft Excel and familiar with accounting software.

Responsibilities

• Answers incoming phone calls on multi-line system and routes routine questions.
• Receive and distribute incoming mail and interoffice correspondence.
• Submit monthly copier readings; monitor administrative and operations supply inventory.
• Assist with weekly credit card transfers and monthly ticket sales reports.
• Handle purchase orders / requisitions; verify goods/services and enter into Lawson.
• Audit contractor invoices for accuracy and prepare allocation spreadsheets; process invoices for payment; coordinate travel.
• Reconcile contractor fare deposits to manifests and invoices for remittance.
• Verify AP payments and general ledger transactions for grant reporting.
• Maintain files and documentation; reconcile procurement card statements.
• Assist with monthly auditor's reports; maintain AP subledger for contracts and work authorizations.

Skills

Verbal and written communication

Microsoft Excel

Accounting software familiarity

Interpersonal skills

Education

High School Diploma/GED

Associate degree or accounting coursework

Tools

Lawson

Job description

Current Fort Bend County Employees (excluding election workers):

Administrative Assistant-AP/AR-Transportation Dept.

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

Responsibilities:

• Answers incoming phone calls on multi-line system; Responds to routine questions and route complaints from constituents to proper person and follows up as appropriate.
• Receive and distribute incoming mail and interoffice correspondence.
• Submit monthly copier readings; Monitors administrative and operations supply inventory.
• Assist with weekly credit card transfers and monthly ticket sales reports.
• Handle purchase orders / requisitions; Verify goods/services received and enter into Lawson.
• Audit contractor invoices for accuracy and prepare allocation spreadsheets; Process invoices for payment; Resolve discrepancies and respond to vendor inquiries; Coordinate travel arrangements
• Reconcile contractor fare deposits to manifests and invoices to ensure accurate fare collection and remittance.
• Verify AP payments and general ledger transactions for grant reporting.
• Maintain files and documentation.
• Reconcile procurement card statement for payment, Review and process employee expense reports.
• Monitor and maintain invoice log.
• Assist with monthly auditor's reports; Maintain AP subledger for contracts and work authorizations.
• Assists department staff with program activities including developing hand-outs, and other general office tasks.
• Review toll charges and request journal entries for fuel.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Salary: $18.31 -$22.89 USD Hourly

Closing date: Upon Filling Position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Minimum Requirements

• High School Diploma/GED.
• Associated degree or coursework in accounting preferred.
• 3 years job-related accounts payable or general accounting experience.
• Strong verbal and written communication and problem solving skills.
• Proficient in Microsoft Excel and familiar with accounting software.
• Strong interpersonal skills and ability to deal effectively with the public, other employees and elected officials.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification. For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.

Fort Bend County is looking for motivated people that love coming to work, dare to do their best, want to work with like-minded people, and help change the community.