AP Administrator

Express Employment Professionals - Cincinnati East; Ayer (MA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Group Life and Disability insurance

401(k) with match

Paid Holidays

Profit-sharing

PTO (Vacation and Sick Time)

Bonuses

Job summary

Express Employment Professionals - Cincinnati East in Ayer, MA is seeking an Accounts Payable (AP) Administrator to manage the payables process, process invoices, coordinate payments, and safeguard records. You will handle vendor inquiries, maintain vendor contacts, and support interdepartmental and affiliate billing, with a focus on accuracy and internal controls.

This role requires 3+ years AP experience, QuickBooks Desktop, MS Office, and ERP familiarity, with a 8:30–5:00 schedule and

Qualifications

• High School Diploma or Equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in accounts payable or related role.
• Experience with QuickBooks Desktop required.
• Strong skills in MS Office (Excel, Word, SharePoint) required.
• Experience with ERP systems preferred.

Responsibilities

• Completes the accounts payable cycle accurately and timely.
• Processes vendor invoices, including organizing, coding, vouchering, and payments.
• Manages cash flow by ensuring timely vendor payments and utilizing discounts.
• Coordinates the payment approval process with management.
• Handles payments through checks, ACHs, and wires.
• Maintains professional vendor relationships and updates contact lists.
• Manages AP mailboxes and tracks deposits and payments on POs.
• Assists in preparing monthly accruals and reconciliations.
• Manages employee expense reporting and provides support for online systems.
• Coordinates billing, repayment with affiliate companies, and reconciles intercompany balances.
• Assists with vendor and customer correspondence regarding invoices and payments.
• Secures sensitive cash transactions and enforces company policies.
• Maximizes internal controls during payment and cash processes.

Education

High School Diploma or Equivalent

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

Tools

QuickBooks Desktop

MS Office (Excel, Word, SharePoint)

ERP systems

Job description

We are seeking an Accounts Payable (AP) Administrator for a manufacturing company in Ayer, MA. This role is responsible for managing the accounts payable process, including invoice processing, vendor payments, communication, and record security, while ensuring adherence to company policies and providing support for internal and external inquiries.

Responsibilities:

• Completes the accounts payable cycle accurately and timely.
• Processes vendor invoices, including organizing, coding, vouchering, and payments.
• Manages cash flow by ensuring timely vendor payments and utilizing discounts.
• Coordinates the payment approval process with management.
• Handles payments through checks, ACHs, and wires.
• Maintains professional vendor relationships and updates contact lists.
• Manages AP mailboxes and tracks deposits and payments on POs.
• Assists in preparing monthly accruals and reconciliations.
• Manages employee expense reporting and provides support for online systems.
• Coordinates billing, repayment with affiliate companies, and reconciles intercompany balances.
• Assists with vendor and customer correspondence regarding invoices and payments.
• Secures sensitive cash transactions and enforces company policies.
• Maximizes internal controls during payment and cash processes.

Requirements:

• High School Diploma or Equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• Minimum of 3 years of experience in accounts payable or related role required
• Experience with QuickBooks Desktoprequired
• Strong skills in MS platform (Excel, Word, SharePoint) required
• Experience with ERP systems preferred

Benefits (once hired on by company):

• Medical, Dental, Vision Insurance
• Group Life and Disability insurance
• 401(k) with match
• Paid Holidays
• Profit-sharing
• PTO (Vacation and Sick Time)
• Bonuses

The hours for this position are 8:30AM-5:00PM Mon-Fri. The pay range is $26-$31/hr DOE.