AP Accounting Specialist

Paycom - ATS; Fort Worth (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Mid-States Distributing is hiring a service-oriented accounts payable professional to manage supplier accounts, process invoices, and reconcile statements within our ERP system. You will collaborate with team members to ensure timely payments and accurate financial records.

The role emphasizes strong communication, GAAP awareness, and confidentiality, with typical hours Monday through Friday and potential for professional growth within the finance team.

Qualifications

• Teamwork and professional conduct in a fast-paced AP environment.
• Strong communication and listening skills.
• Understanding GAAP and accounting processes.
• Ability to handle confidential materials with discretion.
• Proficiency with MS Office and data entry tools.

Responsibilities

• Manage a portfolio of supplier accounts for accurate AP processing.
• Lead daily invoice production and enter into ERP.
• Review EDI batches and resolve exceptions with vendor.
• Prepare weekly check runs and maintain backup docs.
• Reconcile accounts and resolve past-due items.
• Assist with vendor setup and claims/credits.
• Communicate with suppliers via email/phone.

Skills

Teamwork

Service orientation

Process management

Analytical thinking

GAAP knowledge

Confidentiality

Communication

Microsoft Excel

10-key data entry

Detail oriented

Education

Accounting, Finance, or Business Degree preferred

Accounting coursework

Accounting or financial internship/experience preferred

Tools

ERP systems

Job description

Position Type/Expected Hours of Work: Full Time, Typical hours are M-F, between 8:00am-5pm, with flexClassification: Non-Exempt Reports To: Central Billing ManagerAbout Us:Mid-States Distributing is the leading Farm, Ranch, and Home Retail Organization. Our 72+ year old company is owned by 29 independent Farm, Ranch & Home retailers (“Members”) who operate approximately 700 stores across the US with combined annual sales in excess of 7.5 billion dollars. Our member/owners retail items such as agriculture parts & supplies, petroleum products, hardware & tools, pet food, lawn & garden, animal health supplies, apparel & footwear, sporting goods, and various other products for the Farm, Ranch, and Home.We are looking for enthusiastic people who like to win! We place a tremendous amount of emphasis on creating a dynamic and positive company culture. Most of our employees will tell you that Mid-States is the best place they’ve ever worked. We value high-energy people with positive attitudes who believe in the concept of “serving to wow”! Our consumers are primarily rural people raising kids, pets, cows, and crops so traditional values like God, family, and patriotism are important virtues. So, if you are enthusiastic, competitive, have a great attitude, have excellent written and verbal communication skills, like to build strong relationships, like to win, and refuse to eat meat grown in a lab – Mid-States may be the place for you! If you are not, please apply with our competitors!POSITION OVERVIEW:Service oriented professional who takes pride in their ability to manage a portfolio of Supplier Accounts, maintain cordial vendor relationships, process invoices accurately and efficiently, manage business processes, reconcile account statements, collaborate with team members, and perform general accounting functions for the accounts payable group - problem solver, facilitator, communicator. Excellent development opportunity with potential to advance and lead.KEY RESPONSIBILITIES:Manage a portfolio of Supplier accounts to ensure accurate and timely accounting of all transactionsParticipate, support, coordinate, or lead daily Invoice Production processes to ensure all aspects are coordinated and completed on schedule, and all invoices are entered into our ERP systemReview and audit daily EDI batches and manage exceptions; trouble-shoot errors and work with EDI vendor to refine programming, as neededPrepare weekly check runs, quality control, backup documentation, and mailingsReconcile and resolve account discrepancies and past due items to ensure all vendors are paid on time, every timeAssist with claims and credits filed by our membersAssist with the new vendor setup processProfessional communication with Suppliers via email and phone to build trusted working relationships and solve problemsOrganize your job deliverables, time, office files and space for maximum efficiencyPerform special projects and duties as requestedMINIMUM QUALIFICATIONS, SKILLS, AND EXPERIENCE:Teamwork - Promote positive, respectful working relationships and working environmentService Orientation – Understand that serving the A/P constituents well is essential for our business modelProcess Management – ability to see how individual work fits together into a master production process, ensure all individual elements are completed with quality, and constantly look for new ways to opitmizeLanguage and reasoning skills - Ability to identify problems, develop solutions, and facilitate implementation among multiple partiesCombination of Accounting education and/or experience to ensure all transactions are processed in accordance with GAAPMust possess the ability to recognize and appropriately handle confidential materialsGreat communication and listening skillsOrganized, detail oriented, and motivated to succeedProficient computer skills using Microsoft Office (Excel, Outlook and Word)Proficient 10-key and keyboard aptitude, data entry accuracy and speedStrong attention to detailProficient with the use of office equipment (label machines, copiers, fax, scanners and printers)Required Education and Experience:Accounting, Finance, or Business Degree preferredCollege level course work in AccountingAccounting or financial internship or work experience preferredSupervisory Responsibility: This position has no immediate supervisory responsibilitiesPhysical Demands and Work Environment: Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean environment. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping and significant fine finger dexterity.Travel: There is no travel required for this position.Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.A few words from our COO:I have had the pleasure to work for some incredible companies during my career, but Mid-States is truly the best company I have ever worked for. Lead by our dynamic CEO, Tom Mahlke, our team strives to provide a unique, exciting, fun, and fulfilling work environment for our staff. Things like drama, laziness, and entitlement have no place in Mid-States, which makes Mid-States a refreshing place to work. We offer competitive salaries, have a fantastic benefits package, and believe in rewarding those who produce. We serve a wonderful industry, and we are financially sound and growing rapidly. If you are an enthusiastic, high-energy person with a positive attitude and the skills described above, you may have just found the last job you will ever apply for! I look forward to meeting you. – Jeff Rash, COO