Accounts Payable Specialist

Talentify; Louisville (KY); Hybrid; USD 45,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Tuition reimbursement

Professional development

Volunteer opportunities

Job summary

Farm Credit Mid-America is seeking an Accounts Payable Specialist to accurately process vendor invoices, employee expenses, and corporate card activity in a hybrid, full-time capacity.

You will maintain W-9 documentation, support tax reporting, monitor discrepancies, and help strengthen internal controls while delivering timely payments in a collaborative team environment. Comprehensive benefits and a strong total rewards package are provided.

Qualifications

• High School Diploma/GED with 3 years relevant experience required.
• Bachelor's degree is preferred.
• Proficiency with computer applications, including strong experience with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) preferred.
• Demonstrated attention to detail with the ability to produce accurate, high-quality work preferred.

Responsibilities

• Processes and reconciles vendor invoices and employee expenses to ensure accurate coding, authorized spending, complete documentation, and timely payment.
• Ensures the accuracy and integrity of accounts payable transactions by conducting quality reviews of invoices, payments, vendor records, and accounting entries, identifying and resolving discrepancies before processing.
• Reconciles accounts payable system reports with general ledger and subsidiary ledger balances, investigating and resolving variances to maintain accurate financial records.
• Identifies, analyzes, and corrects payment and accounting exceptions, including duplicate invoices, mis-posted transactions, missing entries, incorrect payment amounts, timing differences, and vendor account discrepancies.
• Schedules payments, captures available discounts, and resolves invoice, payment, and documentation discrepancies with internal and external partners.
• Administrates the corporate card program, including card issuance, limit changes, cancellations, and transaction monitoring to reduce misuse and fraud risk.
• Maintains W-9 documentation and IRS-reportable transaction records, including cash-reporting data, to support accurate and compliant tax reporting.
• Completes assigned tasks accurately by following established processes, guidance, and quality standards.
• Applies direction from more experienced team members to build skill, confidence, and reliability.
• Maintains organized, complete, and dependable work products that support team workflow.
• Asks questions to clarify expectations and deepen understanding of systems, processes, and procedures.
• Contributes to team goals through collaboration, communication, and consistent follow-through.
• Identifies opportunities to strengthen personal work habits, accuracy, and efficiency as skills develop.

Skills

Accounts payable

Vendor invoices

Employee expenses

Corporate card program

W-9 documents

IRS reporting

Microsoft Office

Attention to detail

Process improvement

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Excel

Word

Outlook

PowerPoint

Teams

Job description

Farm Credit Mid-America is a financial services cooperative serving financial needs of farmers and rural residents in Arkansas, Indiana, Kentucky, Missouri, Ohio, and Tennessee. Our purpose is to secure the future of rural communities and agriculture. We are passionate about serving the needs of our rural communities and creating positive customer experiences.

Farm Credit Mid-America is a great place to work! We have been named as a Best Places to Work in Kentucky for the past 13 years. At Farm Credit Mid-America we put our customers and team members at the heart of all we do.

Schedule: Full Time, Hybrid
Travel Required: 0% - 5%

Compensation: The salary range for this position is estimated to be $44,552.00 – $72,340.00 annualized, which reflects the company’s current estimate of the potential compensation range at the time of posting. This salary range reflects the anticipated compensation for this position and represents one component of the total rewards package. Final compensation will be determined based on factors such as experience, skills, education, qualifications, and allotted budget. The organization offers a comprehensive benefits program as part of its overall compensation strategy, and salary ranges are reviewed periodically to remain aligned with market conditions.

Benefits At A Glance

Eligible team members have access to a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Well-being and fitness reimbursement programs
• Paid vacation, sick leave, and holidays
• 401(k) plan with company contributions and matching opportunities
• Paid parental leave
• Short-term and long-term disability coverage
• Tuition reimbursement and professional development programs
• Community involvement and volunteer opportunities
• Variable compensation opportunities for eligible positions

About Our Opportunity

Ensures accurate, timely, and controlled accounts payable processing for the Association, including vendor invoices, employee expenses, payments, and corporate card activity. Maintains compliance and fraud-prevention controls, resolves accounting exceptions, and supports tax-reporting requirements to protect financial integrity and meet processing deadlines.

The Accounts Payable Specialist builds foundational knowledge and skills to contribute to core work within the team. Team members focus on learning processes, applying guidance from more experienced colleagues, and delivering accurate work in a supportive, structured environment. They are developing confidence, strengthening capability, and gaining familiarity with our systems, relationships, and expectations.

How You Will Spend Your Time

• Processes and reconciles vendor invoices and employee expenses to ensure accurate coding, authorized spending, complete documentation, and timely payment.
• Ensures the accuracy and integrity of accounts payable transactions by conducting quality reviews of invoices, payments, vendor records, and accounting entries, identifying and resolving discrepancies before processing.
• Reconciles accounts payable system reports with general ledger and subsidiary ledger balances, investigating and resolving variances to maintain accurate financial records.
• Identifies, analyzes, and corrects payment and accounting exceptions, including duplicate invoices, mis-posted transactions, missing entries, incorrect payment amounts, timing differences, and vendor account discrepancies.
• Schedules payments, captures available discounts, and resolves invoice, payment, and documentation discrepancies with internal and external partners.
• Administers the corporate card program, including card issuance, limit changes, cancellations, and transaction monitoring to reduce misuse and fraud risk.
• Maintains W-9 documentation and IRS-reportable transaction records, including cash-reporting data, to support accurate and compliant tax reporting.
• Completes assigned tasks accurately by following established processes, guidance, and quality standards.
• Applies direction from more experienced team members to build skill, confidence, and reliability.
• Maintains organized, complete, and dependable work products that support team workflow.
• Asks questions to clarify expectations and deepen understanding of systems, processes, and procedures.
• Contributes to team goals through collaboration, communication, and consistent follow-through.
• Identifies opportunities to strengthen personal work habits, accuracy, and efficiency as skills develop.

Education & Experience

• High School Diploma/GED with 3 years relevant experience required.
• Bachelor's degree is preferred.
• Proficiency with computer applications, including strong experience with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) preferred.
• Demonstrated attention to detail with the ability to produce accurate, high-quality work preferred.

Mental & Physical Requirements

While performing the responsibilities of this role, team members typically sit for extended periods, use hands for computer and office tasks, and communicate verbally. Standing or walking may be required on a frequent basis, with occasional reaching, lifting, or moving items weighing up to ten pounds. Vision requirements include close and distance vision. The work environment generally involve a moderate noise level.

This role requires sustained mental focus, problem-solving, and the ability to manage multiple tasks, with extended computer use common. Some positions may include additional physical or mental requirements related to driving, such as holding a valid driver’s license and the ability to travel long distances.

Reasonable accommodations will be considered to enable individuals to perform the essential functions of the role.

Farm Credit Mid-America provides a competitive total rewards package to our team members. This includes an award winning 401(k) Plan. Our Health and Financial wellness benefits provide safety, security and peace of mind for you and your family. Here is a highlight of our Total Rewards and Benefits.

Farm Credit Mid-America is an equal opportunity employer, and all applicants will receive consideration for employments without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other category protected by law.

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