AP/Accounting Assistant

AllTek Staffing & Resource Group, Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

AllTek Staffing & Resource Group, Inc. is seeking an AP/Accounting Assistant to support a busy accounting team onsite in Pittsburgh. Reporting directly to the Controller, you’ll manage day-to-day accounts payable tasks and help modernize processes.

The ideal candidate is detail-driven, highly organized, capable of handling confidential information with accuracy across reconciliations, month-end support, and cross-functional finance activities.

Qualifications

• 2+ years in accounts payable or bookkeeping
• Strong accuracy and organization in a deadline-driven setting
• Ability to review expenses for proper approvals, coding, and documentation
• Experience processing vendor invoices, reimbursements, and credit-card transactions
• Capable of supporting check runs, ACH payments, and disbursements
• Discretion with confidential financial information and professionalism
• Proficient in Microsoft Excel and Outlook
• Strong written and verbal communication; respond to inquiries
• Able to manage multiple priorities in a busy office environment

Responsibilities

• Own day-to-day accounts payable tasks
• Assist with reconciliations and month-end support
• Support cross-functional finance tasks and process improvements
• Prepare and support check runs, ACH payments, and disbursements
• Respond to vendor inquiries promptly and professionally
• Maintain confidentiality of financial information

Skills

Accounts Payable

Attention to Detail

Vendor Invoices

Excel

Communication

Multi-tasking

Education

Associate/Bachelor in Accounting

Tools

Excel

Outlook

Job description

AP/Accounting Assistant

Join a successful, fast-growing middle-market company and play a key role on a close-knit accounting team supporting a professional environment.

Reporting directly to the Controller, this onsite AP/Accounting Assistant position is ideal for someone who’s detail-driven, responsive, and ready to help modernize and improve processes. You’ll own day-to-day accounts payable work while building broader accounting experience through reconciliations, month-end support, and cross-functional finance tasks.

Required Skills

• Accounts Payable experience (minimum 2 years)
• Strong accuracy, organization, and follow-through in a deadline-driven setting
• Ability to review expenses for proper approvals, coding, and documentation
• Experience processing vendor invoices, reimbursements, and credit-card transactions
• Capability to prepare and support check runs, ACH payments, and disbursements
• Comfort handling confidential financial information with discretion and professionalism
• Working proficiency with Microsoft Excel and Outlook
• Strong written and verbal communication skills; able to respond to vendor and internal inquiries
• Ability to manage multiple priorities and stay proactive in a busy office environment

Nice to Have Skills

• Background in a professional services environment
• Experience supporting month-end close, journal-entry support, and financial reporting preparation
• Exposure to payroll, billing, collections, or trust accounting support
• Interest and ability in helping update/streamline processes and internal controls

Preferred Education and Experience

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field (preferred)
• 2+ years in accounts payable, bookkeeping, or general accounting

Bring your AP expertise, your eye for detail, and your drive to improve the way things work.