AP Accountant

ECS; San Francisco (CA); On-site; USD 85,000 - 89,000; Full time

Job summary

Episcopal Community Services (ECS) in San Francisco, CA is seeking an Accounts Payable Specialist responsible for full cycle AP: matching, coding, data entry, and check writing for vendor invoices and employee expenses.

The role requires a high school diploma and proficiency with MS Office; strong communication, organizational, and problem-solving skills; ability to work under pressure. This is a full-time position at Canon Barcus, offering competitive pay and benefits.

Qualifications

• High school diploma or GED required.
• Accounts payable experience with accounting software.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent phone, computer, and communication skills.
• Strong organizational and problem-solving abilities.
• Detail-oriented and accurate, able to meet tight deadlines.
• Ability to work independently with minimal supervision.
• Good customer service skills and teamwork.

Responsibilities

• Match, code, and enter invoices into accounts payable system and prepare batch reports.
• Process invoices, maintain statements, and run weekly check runs to ensure timely and accurate payments.
• Communicate with vendors to resolve account issues and invoice disputes.
• Respond to vendor and employee inquiries.
• Maintain petty cash disbursements and perform reconciliations.
• Process employee expense reports and maintain AP files.
• Provide general support to Supervisors/Managers and handle special projects.

Skills

Communication skills

Organizational skills

Attention to detail

Independence at work

Education

High school diploma/GED

Tools

Microsoft Office

Job description

Job Details

Job Location: Canon Barcus - San Francisco, CA 94103
Position Type: Full Time
Salary Range: $84,703.00 - $88,515.00
Job Category: Accounting
External Candidates: $84,703 - $85,974
Internal Candidates: $87,244 - $88,515 (Based on Longevity)

At Episcopal Community Services (ECS), employees work with participants who may be experiencing homelessness, behavioral health conditions, substance use challenges, and other difficult life circumstances. While this work is meaningful and mission-driven, it can at times be stressful, demanding, or unpredictable. Employees are expected to exercise sound judgment, remain aware of their surroundings, follow established safety, communication, and de-escalation procedures, participate in all required trainings, and promptly report incidents, threats, injuries, or unsafe conditions, in accordance with ECS policies and procedures.

SUMMARY OF DUTIES AND RESPONSIBILITIES

The Accounts Payable Specialist carries primary responsibility for the full cycle accounts payable: matching, coding, data entry and check writing for all vendor invoices and employee expenses.

PRIMARY DUTIES AND RESPONSIBILITIES

• Match, code, and enter invoices into accounts payable system. Prepare batch reports and review for errors prior to submitting to supervisor.
• Process invoices, maintain statements, conduct weekly check runs to ensure timely and accurate payments and prepare checks for signature.
• Communicate with vendors regarding account issues, research unpaid invoices, including follow-up with vendors. Resolve and investigate invoice disputes/discrepancies.
• Respond to all vendors and employee inquiries.
• Maintain several petty cash disbursements and perform reconciliations and audit.
• Process employee expense reports.
• Maintain accounts payable files and records.
• Provide general assistance to Supervisors/Managers.
• Perform special projects as required.
• Performs other related duties as assigned.

Qualifications

• High school diploma/GED required.
• Accounts payable experience including working with accounting software.
• Intermediate proficiency with Microsoft Office applications including Word, Excel and Outlook.
• Excellent phone, computer, and communication skills.
• Strong organizational and problem-solving skills.
• Detail oriented and accuracy.
• Ability to work well under pressure and meet tight deadlines.
• Ability to work independently with minimal supervision.
• Outstanding customer service skills and the ability to work in a team setting with a diverse group of employees, managers, and outside parties.
• Pleasant and professional demeanor.

Other

• Must secure annual TB screen.
• Will honor and abide by Episcopal Community Services rules and regulations, including confidentiality.
• Offer of employment subject to criminal background check and credit check.

Mission Essential

• Demonstrate behavior that supports the organization’s mission, vision, and values.
• Adhere to all program, funder, and organizational policies, and procedures.
• Communicate effectively and model integrity, fairness, and ethical business practices.

ECS offers industry leading healthcare benefits to support your physical and mental well-being.

ECS will consider for employment qualified applicants with arrest and conviction records as consistent with San Francisco's Fair Chance Ordinance.

ECS values a workplace where every individual is respected, supported, and given equal opportunity to thrive. We are an equal opportunity employer dedicated to creating a welcoming and inclusive environment for all.