Accounts Payable Specialist

Paylocity; San Francisco (CA); Hybrid; USD 100,289,000 - 106,075,000; Full time

Job summary

Kahana Feld seeks an Accounts Payable Specialist in San Francisco, CA. The role handles invoice processing, approvals, trust payments, and month-end close tasks in a hybrid work environment.

Candidates need 2+ years in AP, law-firm exposure, strong detail orientation and solid accounting knowledge. Excellent vendor communication and independent work capability are essential.

Qualifications

• 2+ years of experience in an accounts payable role.
• Experience in a law firm setting.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication with vendors.
• Self-driven, able to work independently and as part of a team.
• Solid understanding of basic accounting principles.
• Ability to meet deadlines and handle a high volume of transactions.
• Experience with invoice processing.

Responsibilities

• Prioritize and review check requests for approvals with backup documentation.
• Review aging report for timely vendor payments.
• Review invoices for accuracy of account coding and sales tax compliance.
• Handle application of trust and the release of trust payments.
• Research and resolve moderate to complex inquiries about account status and terms.
• Respond to vendor inquiries in a timely manner.
• Communicate with outer offices on vendor payment inquiries.
• Reconcile vendor statements and correct discrepancies.
• Assist in month-end and year-end closing processes and ad hoc projects.
• Send vendor expenses to clients for direct payment.

Skills

Accounts payable

Attention to detail

Communication

Time management

Independent worker

Invoice processing

Basic accounting

Law firm background

Job description

Description

Accounts Payable Specialist

California - San Francisco, CA

Description

The Accounts Payable Specialist will be responsible for the accurate and timely processing of invoices and vendor payments, ensuring proper approvals, account coding, trust transactions, reconciliations, and resolution of payment inquiries while supporting month-end and year-end close activities.

Duties and Responsibilities

• Prioritize and review check requests for appropriate approvals and ensure necessary backup documentation is in place.
• Review aging report for to insure timely vendor payments.
• Review invoices for accuracy of account coding, client disbursements and verification of sales tax for adherence to company policies.
• Handle application of trust and the release of trust payments.
• Research and resolve moderate to complex inquiries concerning account status, payment terms, etc.
• Respond to all internal/external vendor inquires in a timely manner.
• Communicate and assist outer offices as needed with vendor payment inquiries.
• Reconcile vendor statements and research and correct discrepancies.
• Assist in month-end/year-end closing processes and ad hoc projects.
• Send vendor expenses to clients for direct payment, ensuring clarity and promptness in communication.

Requirements

• At least 2 years of experience in an accounts payable role.
• Law Firm background.
• Strong organizational skills and high attention to detail to ensure accurate and error-free data entry.
• Excellent communication skills, both written and verbal, to effectively interact with vendors, tenants, and internal teams.
• Self-driven and able to work independently while also being a collaborative team player.
• Solid understanding of basic accounting principles and procedures.
• Ability to meet deadlines and handle a high volume of transactions efficiently.
• Ability to work independently with good time management skills.
• Experience with invoice processing.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None

Work Location

Hybrid

Work Schedule

8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays.

Salary Description

$35.00 - $37.00/hour

Physical Requirements

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel

10-20% domestic travel by car and plane.