AP Accountant

Episcopal Community Services (ECS); San Francisco (CA); On-site; USD 85,000 - 89,000; Full time

Job summary

Episcopal Community Services (ECS) seeks an Accounts Payable Specialist to manage the full cycle of AP, including matching, coding, data entry, and check writing for vendor invoices and employee expenses. You will process invoices, run weekly payments, and handle vendor inquiries with accuracy and professionalism.

Based in San Francisco, ECS emphasizes safety and training as part of a mission-driven environment, with a focus on integrity and teamwork across the organization.

Qualifications

• High school diploma or GED required.
• Accounts payable experience including working with accounting software.
• Proficiency with Microsoft Word, Excel and Outlook.
• Excellent phone, computer, and communication skills.
• Detail oriented with accuracy and strong organizational abilities.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Match, code, and enter invoices into accounts payable system.
• Prepare batch reports and review for errors before submission.
• Process invoices, maintain statements, and conduct weekly check runs.
• Prepare checks for signature and communicate with vendors.
• Resolve invoice disputes and respond to inquiries from vendors and employees.
• Maintain petty cash disbursements and perform reconciliations.
• Process employee expense reports and maintain AP files.

Skills

Microsoft Office

Communication skills

Detail-oriented

Education

High school diploma/GED

Tools

Accounting software

Excel

Outlook

Job description

SALARY:External Candidates: $84,703 - $85,974Internal Candidates: $87,244 - $88,515 Based on LongevityAt Episcopal Community Services (ECS), employees work with participants who may be experiencing homelessness, behavioral health conditions, substance use challenges, and other difficult life circumstances. While this work is meaningful and mission-driven, it can at times be stressful, demanding, or unpredictable. Employees are expected to exercise sound judgment, remain aware of their surroundings, follow established safety, communication, and de-escalation procedures, participate in all required trainings, and promptly report incidents, threats, injuries, or unsafe conditions, in accordance with ECS policies and procedures.SUMMARY OF DUTIES AND RESPONSIBILITIES: The Accounts Payable Specialist carries primary responsibility for the full cycle accounts payable: matching, coding, data entry and check writing for all vendor invoices and employee expenses.PRIMARY DUTIES AND RESPONSIBILITIES:Match, code, and enter invoices into accounts payable system. Prepare batch reports and review for errors prior to submitting to supervisor.Process invoices, maintain statements, conduct weekly check runs to ensure timely and accurate payments and prepare checks for signature.Communicate with vendors regarding account issues, research unpaid invoices, including follow-up with vendors. Resolve and investigate invoice disputes/discrepancies.Respond to all vendors and employee inquiries.Maintain several petty cash disbursements and perform reconciliations and audit.Process employee expense reports.Maintain accounts payable files and records.Provide general assistance to Supervisors/Managers.Perform special projects as required.Performs other related duties as assigned.REQUIRED QUALIFICATIONS:High school diploma/GED required.Accounts payable experience including working with accounting software.Intermediate proficiency with Microsoft Office applications including Word, Excel and Outlook.Excellent phone, computer, and communication skills.Strong organizational and problem-solving skills.Detail oriented and accuracy.Ability to work well under pressure and meet tight deadlines.Ability to work independently with minimal supervision.Outstanding customer service skills and the ability to work in a team setting with a diverse group of employees, managers, and outside parties.Pleasant and professional demeanor.OTHER:Must secure annual TB screen. Will honor and abide by Episcopal Community Services rules and regulations, including confidentiality. Offer of employment subject to criminal background check and credit check.Mission EssentialDemonstrate behavior that supports the organization’s mission, vision, and values.Adhere to all program, funder, and organizational policies, and procedures.Communicate effectively and model integrity, fairness, and ethical business practices.ECS offers industry leading healthcare benefits to support yourphysical and mental well-being.ECS will consider for employment qualified applicants with arrest and conviction records as consistent with San Francisco's Fair Chance Ordinance.ECS values a workplace where every individual is respected, supported, and given equal opportunity to thrive. We are an equal opportunity employer dedicated to creating a welcoming and inclusive environment for all.