Anticipated School Secretary / Bookkeeper - AHS

Alleghany High School; Covington (VA); On-site; USD 34,000 - 51,000; Full time

Job summary

Alleghany High School in Covington, Virginia, is seeking an anticipated School Secretary/Bookkeeper to manage clerical and bookkeeping duties with a twelve-month contract. The role supports the principal and school operations, requiring strong office skills and reliable attendance.

The position handles reception, records, and communications, including basic bookkeeping, inventory, and month-end reporting, with salary guidelines posted by the School Board and a starting date of immediately.

Qualifications

• Must have a high school diploma or GED; Knowledge of basic office procedures, bookkeeping practices, and the operation of office equipment including computers.
• Evidence of (a) satisfactory prior experience as a secretary/receptionist, (b) a sense of responsibility, and (c) a reliable previous work attendance record.

Responsibilities

• Answer and route incoming calls, taking accurate messages and directing staff.
• Receive and assist visitors, students, bus drivers and other employees.
• Sort and route all incoming and outgoing mail.
• Maintain accurate records of receipts and disbursements and assist with bookkeeping tasks.
• Be prepared to assist substitute teachers and maintain confidentiality of work.

Skills

Clerical experience

Receptionist duties

Bookkeeping basics

Education

High school diploma or GED

Tools

Computer literacy

Job description

Anticipated School Secretary / Bookkeeper - AHS

Alleghany County Public Schools Alleghany High School - Covington, Virginia Open in Google Maps. This job is also posted in Alleghany Highlands Public Schools.

Job Details

Job ID: 5944643

Application Deadline: Posted until filled

Re-Posted: Sep 30, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

SCHOOL BOOKKEEPER/SECRETARY/RECEPTIONIST JD 4-10

PRIMARY FUNCTION: To perform a variety of office duties to include: clerical, receptionist, and bookkeeper assignments.

QUALIFICATIONS: Must have a high school diploma or GED equivalent; Knowledge of basic office procedures, bookkeeping practices, and the operation of office equipment including computers; Evidence of (a) satisfactory prior experience as a secretary/receptionist, (b) a sense of responsibility, and (c) a reliable previous work attendance record.

REPORTS TO: Principal or designee

Performance Responsibilities

1. Receive incoming calls; take accurate messages and route to appropriate staff in a courteous and professional manner.
2. Receive and assist outside visitors, students, bus drivers and other employees.
3. Sort and route all incoming and outgoing mail.
4. Demonstrate sound decision making and judgment.
5. Possess a thorough knowledge of staff responsibilities within the work site.
6. Distribution of student discipline letters in a timely fashion.
7. Assist Principal/Assistant Principals with student handbook preparation, distribution of sporting event/school calendars, etc.
8. Serve as the school’s registrar in the absence of a guidance secretary.
9. Be prepared to assist substitute teachers when they report to main office.
10. Remain current in skills necessary for assignments, including technology.
11. Deal with problems and emergency situations in a reasonable and appropriate manner.
12. Create a pleasant and professional atmosphere.
13. Practice confidentiality of work-related matters.
14. Complete assigned tasks on time and accurately.
15. Keep accurate records of all receipts and disbursements.
16. Assist in the maintenance of accurate records and receipts for the funds allotted to the school for the purchase of supplies, equipment, etc.
17. Maintain a complete bookkeeping system for the school and all extra-curricular activities/sporting events.
18. Assist with keeping administration/staff advised of balances and deadlines for all orders and expenditures.
19. Keep separate records for funds allocated to each department/account and records purchases made against each account.
20. Write checks for payment of bills.
21. Utilize word processing equipment to prepare general correspondences, memorandums, reports, purchase orders and other materials from rough draft, copy, marginal notes, or verbal instruction.
22. Record, code, and file all purchase orders.
23. Prepare and route purchase orders and vendors’ invoices for school staff.
24. Check and review a variety of data for accuracy, completeness, and conformance to established standards and procedures.
25. Collect and prepare expenditure data at the end of each month for records and reports.
26. Maintain records and generates appropriate reports.
27. Accumulate all bills, making copies of the same for reimbursement from the appropriate agency.
28. Keep accurate records and write checks for supply accounts.
29. Prepare requisitions for funds as required by the School Board.
30. Maintain financial transactions of office funds.
31. Maintain filing system as required by supervisor.
32. Attend in-service training to improve skills and knowledge of work.
33. Assist in the maintenance of accurate school inventory and prepare the end of the year reports.
34. Reconcile monthly bank statements.
35. Pick up and drop off deposit bags from the bank, as requested by administrator.
36. Assist in the attempt to collect bad debts due to the school and write receipts for all transactions.
37. Take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
38. Perform other duties as assigned by the building administrator.

EQUIPMENT USED: Use typewriter, computer, printer, copier, scanner, calculator, fax machine, and other equipment as needed.

TERMS OF EMPLOYMENT: Twelve-month contract, non-exempted FLSA status; salary to be established annually by the School Board.

EVALUATION: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.

WORKING CONDITIONS: Mental Demands: Reading; ability to communicate effectively (verbal and written); Ability to operate multiple types of office machines; Ability to work with employees in stressful situations; Ability to meet established deadlines; and Ability to maintain accurate and audible records. Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of office equipment. It is also anticipated that some stress will be associated with this position primarily due to deadlines and irregular workflow. It is necessary that the individual have the capacity to remain calm, considerate and tactful.

Approved by School Board: May 2006 Amended: September 3, 2014 Amended: February 15, 2021

Position Type: Full-Time

Salary: $33,971 to $51,460 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Fred Vaughan
• 100 Central Circle
• Low Moor, Virginia 24457
• Phone: [phone]
• Email: [e-mail]